Emergency Final Costs - Vandalia Statehouse Chiller Replacement

The State of Illinois has issued an emergency procurement for the replacement of a failed 30-ton chiller unit at the Vandalia Statehouse State Historic Site in Fayette County. The procurement is being led by the Illinois Department of Natural Resources Office of Realty & Capital Planning and the Illinois Chief Procurement Office. The objective is to quickly install a new chiller to maintain proper temperature and humidity controls and prevent further damage to the historic building and artifacts housed within. Two vendors, Alpha Controls & Service and Culberston Heating & Cooling, have been selected for the emergency contract, which has an estimated start date of August 13, 2019 and end date of November 8, 2019. The total estimated cost for the chiller replacement and associated controls upgrades is $72,255. This emergency procurement is necessary due to the failure of the existing chiller and the critical need to preserve the historic Vandalia Statehouse, which is open to the public.

The procurement is limited to the two identified vendors due to the emergency nature and the need for contractors with specific expertise and familiarity with the existing building systems. No federal, grant, or other funding sources are mentioned, so the procurement will be funded through state appropriated funds. There are no set-aside designations or restrictions on the type of organization that can respond, but the selected vendor Culberston Heating & Cooling is a local, registered small business. No incumbent vendor or current contractor information is provided.