Emergency Final Costs - IDOT D1DL N70HMA Asphalt

This is an Emergency Purchase Final Cost and Term notice posted by the Illinois Department of Transportation (IDOT) Division 1 documenting the completion of an emergency asphalt procurement designated as IDOT D1DL N70HMA. The procurement was initiated to provide immediate repairs to state property through the acquisition of 1,750 tons of N70 Surface Hot Mix Asphalt required to prevent further loss or damage to transportation infrastructure. The contract was executed with a three-month term spanning from September 18, 2023, to December 1, 2023, representing the emergency response period for the project. Key qualifications required included vendor capability to supply the specified asphalt while complying with state guidelines, with the procurement justification documenting that only two qualified vendors in the geographic area could meet the project specifications. The emergency purchase statement, authorized on August 24, 2023, with reference number 24-494DOT-FINAD-R-185785, incorporated best efforts to ensure competition to the extent practicable under emergency circumstances. This notice was posted on April 28, 2026, with a public notice deadline of May 12, 2026.

The procurement did not identify any Business Enterprise Program (BEP) certified vendors as capable of fulfilling the project requirements, and therefore no set-aside designations were applied to this emergency purchase. Builders Asphalt was selected and awarded the contract; however, documentation contains conflicting address information for the vendor, listing both 4401 W. Roosevelt Road in Hillside, Illinois 60162, and 571 Wheeling Road in Wheeling, Illinois 60090. The Emergency Purchase Final Cost and Term report, filed on April 27, 2026, and signed by authorized representative Omolara Erewele, documented the completion of the contract with final total costs of $99,094.38, while the Emergency Purchase Statement indicated total expenditure of $129,500.00, representing potential discrepancies in the final accounting. Funding was provided through State Appropriation Funds. This notice is posted for public transparency and accountability as required for emergency procurement documentation to both the Chief Procurement Office and the Auditor General.