emergency-purchase-statement signed~2.pdf
PDF 235 KB Posted
- Attached to
- Emergency Final Costs - IDOT D1DL N70HMA Asphalt
- Solicitation number
- 26-494DOT-FINAD-B-52222
- Issued by
- Illinois
About this file
This is an Emergency Purchase Statement issued by the State of Illinois Chief Procurement Office for General Services on behalf of the Illinois Department of Transportation (IDOT), Springfield. The document authorizes an emergency procurement for 1,750 tons of N70 Surface Hot Mix Asphalt needed for immediate repairs to state property to prevent further loss or damage. The expected project start date was September 18, 2023, with an anticipated completion date of December 1, 2023. The selected vendor is Builders Asphalt, located at 571 Wheeling Road, Wheeling, Illinois 60090.
The total expenditure for this emergency purchase is $129,500.00 in actual costs. Funding is provided through State Appropriation Funds. The procurement was justified based on the limited availability of qualified vendors in the geographic area needed, with only two vendors capable of providing the specified asphalt while complying with state guidelines. The agency documented that no Business Enterprise Program (BEP) certified vendors could fulfill the project requirements. The emergency purchase was authorized by Linette Hughes, Procurement Specialist, on August 24, 2023, with reference number 24-494DOT-FINAD-R-185785. The procurement process incorporated best efforts to ensure competition to the extent practicable under emergency circumstances.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| B-38778 - Emergency Purchase Final Cost and Term.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Please wait...
If this message is not eventually replaced by the proper contents of the document, your PDF viewer may not be able to display this type of document.
You can upgrade to the latest version of Adobe Reader for Windows®, Mac, or Linux® by visiting http://www.adobe.com/go/reader_download.
For more assistance with Adobe Reader visit http://www.adobe.com/go/acrreader.
Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. Mac is a trademark of Apple Inc., registered in the United States and other countries. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.
EMERGENCY PURCHASE STATEMENT
State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of
EMERGENCY PURCHASE STATEMENT
Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):
Reason for selection of this particular vendor:
Description of supplies or services to be provided:
Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).
List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:
Is there an existing State contract available for the required supplies or services?
If Yes is checked above, explain why the existing contract does not meet the need:
Actual or Estimated*:
*Estimated end date and cost will be reported later.
Select the type of funding to be used:
Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.
I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
11.0.0.20130303.1.892433.887364
| VendorZip: 60090 |
| VendorState: IL |
| VendorCity: Wheeling |
| VendorAddress: 571 Wheeling Road |
| Vendor: Builders Asphalt |
| AgencyZip: 62764 |
| AgencyState: Il |
| AgencyCity: Springfield |
| AgencyAddress: 2300 South Dirksen Parkway |
| AgencyDivision: Business Services |
| AgencyUniversity: Illinois Department of Transportation |
| CurrentMasterPage: |
| MasterPageCount: |
| ReferenceNumber: 24-494DOT-FINAD-R-185785 |
| DropDownListQuickPurchase: Immediate expenditure is necessary for repairs to State property to protect against further loss or damage |
| CheckBox1ProtectingHealth: 0 |
| CheckBox2DiscountedPrice: 0 |
| CheckBox3RareItems: 0 |
| CheckBox4Entertainment: 0 |
| CheckBox5AvoidLapsing: 0 |
| ExplanationForSelectingVendor: There are only a two vendors who can provide this asphalt in the area it is needed. We chose this vendor because they are willing to provide the asphalt and follow the guidelines set by the state as a vendor. |
| ExplanationSuppliesServices: 1750 Tons of N70 Surface Hot Mix Asphalt |
| TextField1: There are no BEP vendors that can fulfill the needs of this project. |
| CheckBoxYes: 0 |
| CheckBoxNo: 1 |
| ExplanationDoesNotMeetNeed: |
| TextFieldExpectedStartDate: 2023-09-18 |
| TextFieldExpectedEndDate: 2023-12-01 |
| TextFieldAmountExpenditure: 129,500.00 |
| ActualOrEstimated1: Actual |
| CheckboxFederalFunds: 0 |
| CheckboxStateAppFunds: 1 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxOther: 0 |
| IfOtherExplainTextField: |
| AuthorizedSignature: |
| TitleField: Procurement Specialist |
| PrintedNameField: Linette Hughes |
| AuthorizedDateField: 2023-08-24 |
File details come from the government source that posted it. Updated .