EMERGENCY Extension: Spreader Rep Pts: Swenson

The State of Illinois Department of Transportation (DOT) Operations Division has issued an emergency contract extension for Swenson Spreader, LLC to provide snowplow repair parts and accessories critical for winter maintenance operations. This procurement specifically covers Swenson Brand spreader parts and maintenance equipment necessary to keep snow removal vehicles operational during winter months. The emergency contract was originally executed on December 12, 2024, with an initial term through March 11, 2025, and is now being extended to June 30, 2025. The extension maintains the original contract scope without modifications and serves as a bridge solution while the Central Management Services (CMS) develops a comprehensive master replacement contract through a competitive procurement process. The contract opportunity is specific to St. Clair County (FIPS Code 17163) and represents an urgent procurement to ensure continuous winter road maintenance capabilities. The original estimated contract value was $500,000, with no additional funds requested for the extension period.

The emergency procurement does not include specific set-aside designations or restrictions on respondent organizations. No Business Enterprise Program (BEP) participation is required, as no BEP vendors currently supply the necessary spreader parts. The contract extension was approved through a multi-level signature process, including approval from the Assistant Procurement Officer (APO) on February 19, 2025, State Procurement Officer (SPO) on February 20, 2025, and Chief Procurement Officer (CPO) on February 21, 2025. The procurement document indicates that this is a temporary measure while a comprehensive competitive procurement is being developed by CMS. Swenson Spreader, LLC appears to be the incumbent and sole vendor for this specific emergency extension. The contract focuses exclusively on providing specialized snowplow repair parts and does not involve complex technological integration or infrastructure requirements beyond standard equipment maintenance and replacement parts.