EMERGENCY Extension: Monroe Snowplows & Parts

The State of Illinois, through the Department of Transportation (IDOT) Operations Division, is seeking an emergency contract extension with Monroe Truck Equipment, Inc. for snowplow repair parts and accessories. This emergency procurement addresses a critical gap in equipment maintenance during winter months, with the original contract term running from November 26, 2024, to February 23, 2025, and the proposed extension period from February 24, 2025, to June 30, 2025. The procurement is a direct response to the expiration of the previous master contract (BidBuy P-19940) on April 30, 2023, with no immediate replacement contract available. The emergency extension ensures continued access to essential snowplow repair parts and accessories, maintaining public safety and operational effectiveness during winter operations. The contract does not require new competitive bidding due to the urgent nature of the procurement, with the Chief Procurement Office for General Services providing approval for the extension.

There are no specific set-aside designations or restrictions on vendor participation for this emergency contract extension. No Business Enterprise Program (BEP) participation is required, as no BEP vendors currently supply these specialized snowplow parts. The original contract amount was estimated at $1,000,000, with no additional funds requested for the extension period. While Monroe Truck Equipment holds cooperative contracts through NASPO and Sourcewell, these options are not currently being utilized for this procurement. The Central Management Services (CMS) is concurrently working on developing a competitive master contract as a long-term solution to address ongoing snowplow parts and accessories procurement needs. The emergency extension serves as a temporary measure to bridge the gap between existing and future contracting arrangements, ensuring continuous availability of critical equipment maintenance resources for the Illinois Department of Transportation.