EMERGENCY EXTENSION - IDOC Stateville CC Portable Cooler Lease

This contract opportunity is for an emergency extension of a lease agreement between the State of Illinois Department of Corrections (DOC) and Polar Leasing Company, Inc. to provide two portable refrigeration units for the Stateville Correctional Center. The original three-month emergency contract was issued in January 2024 due to the existing freezers and coolers at the facility not maintaining proper temperatures, which is critical for the 24/7 food service operations. This extension will add an additional three months to the contract term, from April 15 to July 14, 2024. The extension is necessary because the facility's dietary kitchen is planned to undergo remodeling by the Capital Development Board in the near future, and the portable units are essential to maintain daily kitchen operations during that time. The original emergency contract and the extension are both estimated at $16,344.

Due to the specialized nature of the equipment, this procurement did not include participation from Businesses Enterprise Program (BEP) vendors. A competitive bidding process is not currently underway, as the kitchen remodeling project is being handled separately by the Capital Development Board. Denying the extension would result in the loss of perishable foods and disrupt the ability to prepare and serve meals to the incarcerated individuals in a timely manner. The incumbent vendor is Polar Leasing Company, Inc., and no additional integration with existing infrastructure or technology is required.