EMERGENCY EXTENSION - DNR Wayne Fitzgerrell SRA - Replace Vault Toilet at Sailboat Harbor

The Illinois Department of Natural Resources (DNR) has issued an emergency extension notice (not a competitive solicitation) for an existing contract with DRL Sales, Inc. to replace a failed vault toilet system at Wayne Fitzgerrell State Recreation Area's Sailboat Harbor facility located in Whittington, Illinois. The procurement involves the demolition of the existing vault toilet structure, excavation and site preparation with compacted aggregate base material, delivery and installation of a prefabricated CXT Precast Concrete Tioga Special double vault toilet system featuring polyethylene-lined concrete vaults and ADA-compliant features, construction of a 5-foot-wide concrete apron on all sides of the building, formation and installation of a 5-foot-wide handicap-accessible sidewalk to the parking lot, and site restoration including grading and seeding. The original emergency contract (BidBuy Reference #26-422DNR-REALT-B-50828) commenced January 21, 2026, and was initially scheduled to conclude April 21, 2026; the extension request extends the contract completion date through July 31, 2026, to accommodate manufacturing delays in the delivery of the prefabricated structure. The emergency procurement was justified by critical public health threats from untreated sewage entering groundwater and Rend Lake (creating an EPA violation), the closure of a critical state facility during popular fishing tournaments and ADA fishing events, and significant service disruption at one of DNR's most utilized recreational harbors. The extension was approved by the Chief Procurement Office on April 20, 2026, with a posted due date of May 5, 2026.

The emergency extension does not constitute a competitive procurement process, and no additional solicitations for services are being accepted. The original emergency procurement was awarded to DRL Sales, Inc., a Small Business Set Aside vendor with extensive vault toilet installation experience; the agency determined that Disadvantaged Business Enterprise (DBE) participation was not feasible because the only certified DBE vendor within 100 miles lacked relevant experience with this work type, though DBE subcontracting opportunities were encouraged. The contract award value is $110,099 for the base scope of work, with the emergency extension listed at zero additional cost, though the original quotation included optional add-ons for upgraded stainless steel toilet risers ($6,900) and solar light kits ($3,500). The project scope encompasses all necessary labor, materials, and services except permits, power company fees, overtime labor, and items not explicitly listed in the contract scope. Manufacturing delays caused by supply chain disruptions, skilled labor shortages, and increased national demand extended industry-standard lead times by 3-5 weeks, necessitating the contract extension to prevent further facility closure and public health risks.