EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page 1 of 4

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 62282State: ILCity: St. LibroyAddress: PO Box 406

Vendor: DRL Sales

Zip: 62702State: ILCity: Springfield Address: 1 Natural Resources Way

Requesting Agency: DNR - Natural Resources Division: ORCP

Extension Justification BidBuy Reference #: 26-422DNR-DIREC-R-316749

Amount of original contract: $ 110,099

Actual or Estimated: Actual

Original BidBuy Reference #: 26-422DNR-REALT-B-50828

Original Emergency Term Start Date: Jan 21, 2026 Original Emergency Term End Date: Apr 21, 2026

Expected Extension Start Date: Apr 22, 2026 Expected Extension End Date: Jul 31, 2026

Amount of extension contract: $ 0 Actual or Estimated: Actual

Is there BEP participation on this contract? If no, explain why

After giving best efforts and diligence to BEP participation options, the Department of Natural Resources has determined that participation would not be feasible for this Emergency Extension. CEI certified firms directory shows there is one BEP vendor under the NIGP code for this project within 100 miles of the job site. The vendor has not done this type of work before and it is not feasible to utilize a vendor outside of that radius given the emergency nature of the work. This project meets State Emergency Criteria (Health Safety & Loss of State Service). DNR used the next best initiative designed to increase contracting opportunities by utilizing a Small Business Set Aside vendor. The SBSA Vendor has vast experience installing vault toilet structures and DNR has encouraged them to utilize BEP vendors where possible to subcontract out any portion of the work.

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

$0.00

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

Due to unforeseen bottlenecks in the manufacturing of prefabricated structures, there is an a longer-than-anticipated delay to the delivery of the prefabricated vault toilet structure to the Wayne Fitizgerrell State Recreation Area. Without the prefabricated vault toilet kit, the selected contractor can not install the new vault toilet. While the vault toilet kit is anticipated to be delivered within the next several weeks, the project has already seen a critical path delay. Manufacturing delays are are caused by material supply chain disruptions, lack of skilled labor, and demand for vault toilet structures throughout the United States that

Emergency Purchase Extension Approval v.25.2 Page 2 of 4

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 62282State: ILCity: St. LibroyAddress: PO Box 406

Vendor: DRL Sales

Zip: 62702State: ILCity: Springfield Address: 1 Natural Resources Way

Requesting Agency: DNR - Natural Resources Division: ORCP have resulted in critical bottlenecks and ultimately 3-5 weeks of additional of lead time.

2. What is the scope of work of the initial emergency contract? Please detail below:

The original project scope was comprised of the following:

The DNR seeks to install a CXT Precast Concrete - Tioga Special double vault toilet system restroom (to match existing newly installed vault toilets in Region V). This installation includes the following:

- Two (2) polyethylene lined concrete vaults

- Simulated barn wood textured walls

- Simulated cedar shake textured roofs

- Delivery of the prefabricated vault toilet to the site

- Installation of the prefabricated vault toilet

- Pumping of existing failed vaults in compliance with relevant sanitary waste disposal codes

- Demolition of the existing failed vault toilet (including concrete apron)

- Removal and disposal of demolished debris per applicable codes

- Excavation to solid ground and installation of 12" compacted CA-6 Aggregate base material

- Rental and use of a crane for delivery and installation of the vault toilet vaults and building

- Backfill of dig areas with compacted CA-6 Aggregate base material

- Form-and-pour 5'-0" wide concrete apron (at front, sides, and rear of the new vault toilet building)

- Form-and-pour 5'-0" wide ADA concrete sidewalk from front apron to ADA parking stall

- Installation of applicable HC detachable warning at parking lot

- Fine grading, seed (IDOT seed mix), and straw

Industry standard lead times for prefabricated vaults and vault toilet-style buildings are 5-6 months (or greater). Once the structure is delivered to the site, construction (including concrete aprons and sidewalks) is anticipated to take 1-2 additional months (depending on the weather). Due to the lead time for prefabrication and installation, delaying 2-3 additional months for a formal Invitation for Bid (IFB) process will result in additional delays and loss of vault toilet (a critical service) during upcoming fishing tournements and traditional use at one of the DNR's most popular fishing locations / harbors.

3. Does this extension change the scope of work? Yes No If yes, please detail below:

The Scope of Work for the project remains consistent with the original emergency contract. However, while the project schedule has been updated to accommodate longer than anticipated lead times on the delivery of the vault toilet prefabricated structure, no other changes have been made to the project scope.

4. Provide justification for extending the original emergency contract:

Emergency Purchase Extension Approval v.25.2 Page 3 of 4

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 62282State: ILCity: St. LibroyAddress: PO Box 406

Vendor: DRL Sales

Zip: 62702State: ILCity: Springfield Address: 1 Natural Resources Way

Requesting Agency: DNR - Natural Resources Division: ORCP

The vault toilet type restroom facility the Wayne Fitzgerrell State Recreation Area has a vault that has deteriorated (having lasted long past its anticipated life expectancy) and has failed. Untreated sewage is leak into surrounding groundwater and flowing the nearby Rend Lake. Sewage making its way into the lake is an EPA violation that necessitates the Agency to closing the facility to the public. Not only is the Sailboat Harbor one of the most popular public facilities within Wayne Fitzgerrell SRA, it also the most popular on Rend Lake. It is centrally located, main host boat launch for local fishing tournaments, and a very popular site for dock and bank fishing. Given the popularity of this site, the vault toilet is a very critical to this site. There exists a threat to public health (untreated sewage entering both the ground water and nearby lake) -- Illinois Procurement Code - 30 ILCS 500/20-30 Criteria A. The closure of the vault toilet to the public is a disruption of critical state services (as this facility is critical to popular fishing events - including ADA fishing events) -- Illinois Procurement Code - 30 ILCS 500/20-30 Criteria C.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

Yes, with the additional contract term extension, the delayed prefabricated vault toilet structure kit can be delivered to the site and installed.

6. Explain why the need cannot be met through a competitive procurement process.

Due to State Emergency Criteria (Illinois Procurement Code - 30 ILCS 500/20-30), the Agency prioritized immediate mobilization of a contractor to the site in order to most swiftly resolve the threat to public health (untreated sewage entering both the ground water and nearby lake) -- Illinois Procurement Code - 30 ILCS 500/20-30 Criteria A. The closure of the vault toilet to the public is a disruption of critical state services (as this facility is critical to popular fishing events - including ADA fishing events) -- Illinois Procurement Code - 30 ILCS 500/20-30 Criteria C.

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status:

No. This project meets multiple State Emergency Criteria and the Agency has prioritized immediate mobilization of the selected contractor who is best-suited to resolve the emergency criteria.

8. What is the effect of a denial of this extension request?

The Vendor has already ordered the necessary prefabricated structure to complete the project as part of the original contract.

If the structure is not installed the State risks introducing a health hazards to the public as sewage can enter both the groundwater and nearby lake water. Further, the State faces disruption of critical services and revenue from the public utilizing the facility for fishing events if the structure is not installed.

Emergency Purchase Extension Approval v.25.2 Page 4 of 4

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 62282State: ILCity: St. LibroyAddress: PO Box 406

Vendor: DRL Sales

Zip: 62702State: ILCity: Springfield Address: 1 Natural Resources Way

Requesting Agency: DNR - Natural Resources Division: ORCP

BidBuy Reference #: 26-422DNR-DIREC-R-316749

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date:

SPO Signature

SPO Signature: Date: Apr 17, 2026

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date: Apr 20, 2026

Page of

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 25.2

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364

The original project scope was comprised of the following:

The DNR seeks to install a CXT Precast Concrete - Tioga Special double vault toilet system restroom (to match existing newly installed vault toilets in Region V). This installation includes the following:

- Two (2) polyethylene lined concrete vaults

- Simulated barn wood textured walls

- Simulated cedar shake textured roofs

- Delivery of the prefabricated vault toilet to the site

- Installation of the prefabricated vault toilet

- Pumping of existing failed vaults in compliance with relevant sanitary waste disposal codes

- Demolition of the existing failed vault toilet (including concrete apron)

- Removal and disposal of demolished debris per applicable codes

- Excavation to solid ground and installation of 12" compacted CA-6 Aggregate base material

- Rental and use of a crane for delivery and installation of the vault toilet vaults and building

- Backfill of dig areas with compacted CA-6 Aggregate base material

- Form-and-pour 5'-0" wide concrete apron (at front, sides, and rear of the new vault toilet building)

- Form-and-pour 5'-0" wide ADA concrete sidewalk from front apron to ADA parking stall

- Installation of applicable HC detachable warning at parking lot

- Fine grading, seed (IDOT seed mix), and straw

Industry standard lead times for prefabricated vaults and vault toilet-style buildings are 5-6 months (or greater). Once the structure is delivered to the site, construction (including concrete aprons and sidewalks) is anticipated to take 1-2 additional months (depending on the weather). Due to the lead time for prefabrication and installation, delaying 2-3 additional months for a formal Invitation for Bid (IFB) process will result in additional delays and loss of vault toilet (a critical service) during upcoming fishing tournements and traditional use at one of the DNR's most popular fishing locations / harbors.