Emergency Compressor Repairs - Small Purchase

The Illinois Housing Development Authority (IHDA) posted an emergency small purchase contract opportunity on February 10, 2026, with a same-day due date for the provision of compressor repair services at its facility located at 111 E. Wacker Drive, Suite 1000, Chicago, Illinois. The scope of work encompasses comprehensive emergency repairs to a compressor unit serving the 11th floor MDF/Data Room, including shutting down and draining the compressor, repairing piping systems, conducting pressure testing, refilling with appropriate compressor oil, adding R410a refrigerant, verifying proper operating pressures and cooling functionality, and cleaning the work area. The contract requires vendors to possess technical expertise in commercial HVAC compressor repair, familiarity with supplemental air conditioning systems serving data center environments, and the capability to execute emergency repairs with minimal downtime to critical infrastructure. The not-to-exceed budget for this emergency repair contract is $3,920.00 for all labor and materials. Proposals were due on February 10, 2026, the same date as posting, indicating an accelerated procurement timeline to address the urgent operational needs created by the documented compressor oil leak affecting the MDF room's climate control capacity.

The procurement documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent contractor information applicable to this emergency small purchase opportunity. All vendors responding to this contract must comply with the State of Illinois Standard Terms and Conditions, which mandate prevailing wage compliance for applicable service categories, maintenance of records for three years (or five years if federal funding is involved), and general commercial liability insurance coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with workers' compensation coverage. Vendors must also obtain prior approval for any subcontractors and are subject to background checks at the State's discretion. Contract disputes are resolved exclusively through the Illinois Court of Claims rather than arbitration, and the State reserves the right to terminate the agreement for cause or for convenience with thirty days' notice.