Embossing and Imprinter Machines Maintenance and Repair

The State of California, specifically the Porterville Developmental Center, is seeking a contractor to provide comprehensive maintenance and repair services for embossing and imprinter machines. The procurement involves preventive maintenance for one AFI Model 280 Cardwriter Embossing Machine, fifteen Addressograph Farrington Model 5102 Imprinters, and twenty-five Data Card Addressograph Model 854 Imprinters. The contract requires four annual inspections and unlimited emergency service calls, with service hours limited to 8:00 a.m. to 4:00 p.m., Monday through Friday, excluding holidays. Bidders must demonstrate extensive experience in repairing the specified machinery and ability to respond to emergency repair requests within three hours. The contractor will be responsible for providing all parts (including black ink rollers), labor, materials, tools, equipment, and freight charges necessary for complete maintenance. The contract term is from July 1, 2016 through June 30, 2018, with the initial bid due date of May 6, 2016 at 1:00 PM and a proposed award date of May 12, 2016.

The solicitation includes a Small Business preference program, with Disabled Veteran Business Enterprise (DVBE) requirements having been waived for this opportunity. Pricing must be submitted as an all-inclusive bid amount for the two-year contract term, with an option to extend for up to one additional year at the same rates. While specific budget ranges are not explicitly detailed, the contract requires comprehensive maintenance services with all associated costs to be included in the bid. The procurement does not appear to have strict set-aside designations beyond the Small Business preference, potentially allowing for broad participation from qualified vendors. Contractors must submit written reports for each repair, which must be signed by a State employee from the service area, and all work must be performed to the State's satisfaction, with any unacceptable work to be redone at the contractor's expense. The facility retains the right to relocate machines during the contract term, adding flexibility to the service requirements.