EMA - Light/Siren Installation

The Illinois Emergency Management Agency (EMA) is soliciting bids for light and siren installation services on emergency vehicles, with proposals due by April 30, 2026. This procurement involves the installation of communication and lighting equipment across three vehicle types: 2023 Dodge Chargers, 2024 Ford Utilities, and 2025 Ford Utilities. The specified equipment includes Inner Edge Duo front and rear units, Cencom Core sirens and control heads, speakers, brackets, and LED lighting systems (ION LED Trio for Dodge Chargers and Avenger LED lights for Ford Utilities). All equipment is already in the agency's possession, and bidders must submit pricing for installation services on a per-vehicle basis for all three vehicle types to be considered responsive. The installation pricing must be all-inclusive, covering labor, parts, and all additional materials necessary for completion. Bidders are required to submit bids through the BIDBUY system with separate pricing for each vehicle type and model year, as installation kits and components vary by vehicle specification. All vendors must comply with the State of Illinois Standard Certifications requirements, which mandate certification across 34 distinct compliance areas including legal eligibility, financial standing, criminal history clearance, environmental compliance, drug-free workplace status, equal employment opportunity practices, and various Illinois-specific requirements such as cybersecurity clearances and domestic product preferences.

The solicitation documents do not specify any set-aside designations, restrictions on organization types, incumbent vendors, or award value ranges. However, all responding vendors must satisfy mandatory State of Illinois compliance certifications and Standard Terms and Conditions, including maintenance of $1,000,000 per occurrence general commercial liability insurance with $2,000,000 annual aggregate, auto liability coverage, and workers' compensation insurance. Vendors must maintain books and records for three years following final payment (five years if federal funds are involved), comply with prevailing wage requirements when applicable, and submit invoices by July 31 for expenses incurred through June 30. Contracts valued at $1,000 or more under specific procurement code sections are subject to a $15 minority contractor initiative fee deducted from the vendor's first payment. The State retains sole ownership of all work products, the right to terminate for convenience with 30 days' notice, and the right to suspend vendors from future state business based on performance record, with all disputes subject exclusively to the Illinois Court of Claims.