EMA - GEMS Facility UPS - 15KVA

The State of Illinois Emergency Management Agency is procuring a 15 KVA uninterruptible power supply (UPS) system for the GEMS Facility at the Braidwood and LaSalle Nuclear Generating Stations. The specific deliverable is an Eaton 9355 UPS unit configured with a 3-high cabinet, 64 battery capacity, and dual external battery cabinets (EBM 96 configuration) rated at 15 KVA/13.5 KW output at 0.9 power factor. The system must operate on double conversion topology with input/output specifications of 208/120V AC, 3-phase, 4-wire (plus ground) in a Wye configuration, achieving 91% efficiency at full load with automatic bypass functionality and a 1-millisecond online transfer time. Key requirements include voltage regulation within 1%, input frequency tolerance of 5 Hz, audible noise below 58 dBA, and a voltage correction range of 176-228.8V AC. The vendor must provide a one-year warranty with full parts and labor coverage, 24/7 on-site emergency response within 8 hours of notification, unlimited technical support, and be certified by the manufacturer to perform on-site initial startup. The system must deliver greater than 70 minutes of runtime at full load capacity and greater than 8 hours of extended runtime at 15 percent full load operation. The proposal deadline is March 23, 2026, with a posting date of March 16, 2026, providing vendors seven days to submit responses.

All bidders must comply with the State of Illinois Standard Certifications (Version 26.2), which establish 34 specific certification requirements addressing vendor eligibility, legal status, criminal history, environmental and labor law compliance, drug-free workplace standards, equal employment opportunity, cybersecurity compliance with Department of Homeland Security standards, restrictions on forced labor and child labor in materials, and political contribution limitations. Vendors and all subcontractors must maintain ongoing compliance throughout the contract term and recertify by January 1 of each fiscal year for contracts exceeding one year. The procurement is subject to State of Illinois Standard Terms and Conditions, requiring vendors to maintain General Commercial Liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, Auto Liability of $1,000,000, and Workers' Compensation coverage. Vendors must comply with prevailing wage requirements where applicable and retain records for three years post-completion (five years if federal funds are utilized). The contract documents do not specify set-aside designations, incumbent vendors, or explicit budget ranges; however, contract awards are contingent upon appropriation availability and budgetary considerations, with the State retaining the right to terminate for convenience with thirty days' notice.