Elevator Rep-Maint D0700 Effingham

The State of Illinois, specifically the Central Management Services Bureau of Property Management, is seeking a qualified vendor to provide comprehensive elevator repair and maintenance services for facility D0700 located at 400 West Wabash in Effingham, Illinois within Edgar County. The contract will establish a six-year program of preventative maintenance and repair for traction/cable and hydraulic elevators, with services commencing on the first official working day after contract execution, which is targeted for January 17, 2025. Key service requirements include an 8-hour response time for routine repairs, a 2-hour response for emergencies, and a critical 1-hour response specifically for trapped passengers. The procurement is being conducted through an Invitation for Bid (IFB) with solicitation number B-45675, and vendors must submit electronic bids through the BidBuy system. A mandatory pre-submission walk-through is scheduled for Thursday, December 12, 2024, at 10:00 am at the facility, where prospective bidders must inspect the premises. Bid evaluation will focus on responsiveness and price, with the contract award going to the lowest priced responsive and responsible bidder. Vendors must submit comprehensive documentation including Vendor Disclosure forms, with the final bid response due by December 19, 2024.

The procurement appears to have no specific small business or disadvantaged enterprise set-aside status, though vendors must comply with state procurement regulations and complete mandatory vendor disclosure documentation. The contract requires vendors to have substantial insurance coverage, including $1 million in general commercial liability, $1 million in auto liability, and workers' compensation insurance as mandated by law. Vendors must be prepared to bill at prevailing wage rates and provide a pricing structure that includes monthly preventative maintenance fees plus time and materials billing for non-maintainable repairs and replacements. While a precise contract value is not definitively stated, the procurement includes a $30,000 placeholder for material costs, suggesting the potential total contract value could range significantly depending on repair needs over the six-year term. Interested vendors must be registered in the Illinois Procurement Gateway, have technical expertise in elevator maintenance, and demonstrate the capability to provide rapid response times and comprehensive maintenance services. The contract will require portal-to-portal billing prohibition and strict adherence to all state procurement regulations.