Elevator Maintenance T & M

The County of Sussex, New Jersey is soliciting competitive proposals for a one-year full coverage service contract for the maintenance and repair of eleven elevators located across five county facilities: the Judicial Center (5 elevators), KDCF #1 (2 passenger elevators), Administrative Center (1 public elevator), Wheatsworth Road facility (2 elevators including 1 material lift), and Historic Courthouse (1 public elevator). The scope of work includes routine preventive maintenance (minimum one hour per month per unit), 24/7 emergency call-back services at no additional charge, safety inspections and testing in accordance with ASME A17.1-2019 standards, and repairs and replacements of all mechanical and electrical components. The contract award will be made to the lowest responsive and responsible bidder based on total lump sum pricing for Year One, with pricing to remain firm throughout the contract period except for petroleum heating products subject to standard tank wagon increases. All planned service work must be scheduled during regular business hours from 7:00 AM to 3:00 PM Monday through Friday, excluding union-designated holidays, while emergency services may be provided at any time. Required bidder qualifications include current New Jersey elevator licenses, company information and recent project references from the past twelve months, at least two additional modernization projects completed within four years, current maintenance service references for comparable elevator systems in the same geographic area, union affiliation documentation, and employee roster details. Technical questions must be submitted by May 20, 2026 at 3:00 p.m., with answers posted by May 22, 2026; proposals are due June 3, 2026 at 11:00 a.m. to the Sussex County Office of Central Purchasing, 1 Spring Street, Newton, New Jersey 07860, with anticipated contract award by July 8, 2026.

The County of Sussex does not identify specific set-asides or restrictions limiting respondent eligibility based on business classification or disadvantaged enterprise status; however, all contractors must comply with New Jersey prevailing wage requirements, with rates established at $115.79 per hour for journeymen as of March 17, 2026, increasing to $119.72 effective March 17, 2027. All responding contractors must procure and maintain comprehensive insurance coverage at their own expense, including Workers' Compensation and Employer's Liability Insurance ($500,000-$1,000,000 minimum), General Liability Insurance ($1,000,000 per occurrence/$2,000,000-$3,000,000 aggregate), Automobile Liability Insurance ($1,000,000 combined single limit), and Uninsured and Underinsured Motorist coverage ($1,000,000); bidders must also provide a Business Registration Certificate, W-9 form, and within ten days of award, a Certificate of Insurance and either a Certificate of Employee Information Report (CEIR), AA302, or Federal Certificate of Approval. Required performance instruments include bid security in the amount of ten percent of the bid (not to exceed $20,000) and a performance bond equal to one hundred percent of the contract amount. No incumbent vendor or existing contractor is identified in the procurement documents. The specific contract value or budget range is not disclosed in the available documentation; however, the contract includes a one-time $2,000 allowance for initial spare parts purchase with monthly fixed lump sum payments, and the County reserves the right to extend the contract for one additional consecutive year at the rates proposed by the respondent.