Electronic Supplies Classroom Use

Hudson Valley Community College (HVCC), a State University of New York institution in Troy, is requesting sealed bids for electronic supplies for classroom use under Bid No. 4044, with bids due July 20, 2026 at 2:00 PM. The contract term runs September 1, 2026 through August 31, 2027 with no renewal options.

Bidders must submit pricing on a line-item basis via the Bonfire online platform (https://hvcc.bonfirehub.com), by mail, or hand-delivered to Tabitha D'Attilio, Director of Procurement, at the HVCC Administration Building. The specific electronic supply items are listed in an attached Excel price-list spreadsheet. All pricing must be quoted F.O.B. destination, fixed for the contract duration, and equal to or lower than any cooperative and state contract pricing the vendor maintains. The award will be made to the lowest responsible bidder for each line item.

Mandatory bid requirements include a signed Non-Collusion Certification, a Certificate of Insurance naming HVCC, Rensselaer County, and SUNY as additional insureds (policies must be A.M. Best rated A- VII or better with waiver of subrogation), product brochures or catalogs with model numbers, references preferably from educational institutions, and signature of the bid manager. Bidders must comply with New York General Municipal Law prevailing wage requirements (Sections 103-a through 103-d), maintain workers' compensation coverage, and adhere to federal and state employment discrimination laws and New York Freedom of Information Law. No bid bond or certified check is required.

All merchandise must be shipped prepaid and delivered to HVCC's Central Receiving at 80 Vandenburgh Avenue, Troy, New York 12180, with deliveries accepted only between 9:00 AM and 3:30 PM, Monday through Friday, excluding holidays and snow days. The college reserves the right to reject any and all bids, award to separate vendors for different items, and cancel orders for delivery failures. Notification of award will occur within 30 working days of bid opening. Direct all inquiries to Tabitha D'Attilio at T.DATTILIO@HVCC.EDU; contact with other college personnel may result in disqualification.