4-Specs Bid 4044.pdf
PDF 156 KB Posted
- Attached to
- Electronic Supplies Classroom Use State and local contract opportunity
- Solicitation number
- Bid 4044
- Issued by
- Albany County, Albany City, New York
About this file
This specification document is issued by Hudson Valley Community College (HVCC), a SUNY institution located in Troy, New York, for the procurement of electronic supplies for classroom use. HVCC seeks vendors to provide electronic supplies based on a detailed item list provided in an accompanying Excel spreadsheet. The college requires that vendors quote pricing valid for the entire contract duration and be capable of fulfilling orders on an as-needed basis with timely delivery to designated campus locations. The contract term runs from September 1, 2026, through August 31, 2027, with no renewal options mentioned. Bids must be submitted via the Bonfire online application system at https://hvcc.bonfirehub.com by the specified submission deadline, though the exact deadline date is not stated in this document. Bids may also be mailed or hand-delivered in sealed envelopes to the Procurement Director, Tabitha D'Attilio, at the HVCC Administration Building. No bidders' conferences or site visits are mentioned in the specification.
All pricing must be quoted on a line-item basis with FOB destination terms and must be equal to or lower than any cooperative and state contract pricing the vendor may have available. Pricing should remain fixed for the duration of the contract; if a vendor cannot maintain pricing throughout the contract period, the applicable time period must be specified. The award will be made to the lowest responsible bidder for each line item. HVCC reserves the right to conduct investigations to determine bidder responsibility and ability to perform and may disqualify prospective bidders or reject bids based on submitted evidence. Awarded contractors are prohibited from entering into subcontracts without prior written consent from HVCC. The successful vendor must complete and sign HVCC's Service and Supply Agreement available on the college's purchasing website.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 5-Price List.xlsx | XLSX spreadsheet | |
| 2-Non Collusive.pdf | ||
| 1-Insurance.pdf | ||
| 6-Bid Legal Information.pdf | ||
| 3-Bid Form.pdf |
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Text version
SPECIFICATIONS FOR BID 4044
ELECTRONIC SUPPLIES CLASSROOM USE
SECTION A – STATEMENT OF PUPROSE
Hudson Valley Community College (HVCC) is seeking bids for the purchase of electronic supplies for classroom use.
SECTION B – INTRODUCTION
Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.
Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.
SECTION C – PROJECT SCOPE
Hudson Valley is looking to purchase electronic supplies based on the list on the associated excel spreadsheet.
Vendors should quote pricing that can be held during this period. All pricing to be quoted FOB destination for the duration of the contract. If the pricing cannot be maintained for the duration of the contract, please specify the time period for which the pricing is applicable.
Pricing should be lower or equal to any co-operative and state contract pricing a particular vendor may have.
Vendors should be able to fulfill orders on an as-needed basis and ensure timely delivery to designated campus locations.
SECTION D - TERMS & CONDITIONS
HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.
The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.
Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms
Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.
SECTION E - TERM OF CONTRACT
This is a one-year contract running from September 1st, 2026, to August 31st 2027.
SECTION F-SCORING
This is a line-item bid. Each item will be awarded to the lowest responsible bidder.
All pricing should be submitted on the excel spreadsheet provided.
SECTION G – SUBMISSION INFORMATION
HVCC prefers bids to be submitted using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date. HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800-354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:
https://hvcc.bonfirehub.com/ mailto:support@gobonfire.com
Bids can also be mailed or hand delivered must be sealed and have the Bid name and number on the envelope:
Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180
SECTION H– CONTACTS
Issuing Office Applied Technologies j.weeden@hvcc.edu
File details come from the government source that posted it. Updated .