Electronic Invoice Process

The Maricopa County Community College District (MCCCD) issued Request for Proposal #3606-10 for an Electronic Invoice Process solution to replace its current Kofax Capture system. MCCCD operates a 10-college system serving over 200,000 students annually and currently processes approximately 41,000 invoices from 7,100 active suppliers. The district seeks a cloud-based invoice capture and processing solution that integrates seamlessly with its Oracle PeopleSoft Financial Management System and supports multiple submission methods including vendor portal, email monitoring, and legacy paper scanning. Key objectives include reducing costs, improving spending analysis, minimizing fraud and errors, maximizing early payment discounts, and strengthening supplier relationships. Vendors must demonstrate implementation experience at two higher education institutions and successful PeopleSoft integrations with at least five cloud-based modules within the past five years. The RFP requires submission of detailed pricing schedules covering annual licensing fees, initial implementation, technical resources, end-user support and maintenance, training, and additional customizations across all five contract years, with all costs being all-inclusive. Questions are due March 18, 2026, at 5:00 PM, proposals are due April 2, 2026, at 3:00 PM through the MCCCD Procurement Portal, interviews may be scheduled for mid-May, and contract award is anticipated June 1, 2026, with an expected start date of July 1, 2026.

The RFP does not specify any set-aside designations or restrictions limiting responses to particular organization types or disadvantaged enterprises. No incumbent vendor or current contractor is identified in the available documentation. The solution must integrate with MCCCD's existing Oracle PeopleSoft Financial Management System infrastructure. Vendors must comply with stringent data security and confidentiality requirements, including Network Security and Privacy Liability insurance coverage of $5,000,000 per claim and annual aggregate, and must demonstrate SSAE 16 compliance for financial transactions. MCCCD intends to award a one-year contract with four optional one-year renewals for a potential total term of five years; however, the specific contract value or budget range is not disclosed in the available documentation. Proposals are limited to 40 pages plus attachments and must include a signed Signature Page, completed Pricing Schedule, Respondent Questionnaire responses, and the Higher Education Community Vendor Assessment (HECVAT) Lite security questionnaire.