Electronic Document Storage for DPS/MVC

The State of Missouri issued an Invitation for Bid (IFB) for Electronic Document Storage services to support the Department of Public Safety and Missouri Veterans Commission, with a solicitation opening date of December 10, 2025, and a bid closing deadline of January 12, 2026, at 7:00 PM UTC. The procurement sought a comprehensive document management solution including secure data migration of approximately 300GB from the agency's existing system, software licenses for a minimum of 34 users with multiple license types, and one year of premium technical support services. Required deliverables encompass system licensing, data migration services, installation, configuration, training for up to 34 team members, and ongoing technical support. The solution must support multiple document formats (PDF, JPEG, PNG), full-text searching capabilities, retention management with automated destruction tracking, role-based access controls, comprehensive audit trails, recycle bin functionality with restoration capabilities, and HIPAA compliance. All data must be housed within the United States with daily backups, a Recovery Point Objective of 24 hours, and Recovery Time Objective of 48 hours. Technical support must be available Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time, and contractors must demonstrate prior experience with Missouri file management, retention, and data migration. Evaluation was based on cost (80 points), organizational experience and past performance (10 points), personnel qualifications (10 points), and methodology, approach, work plan, and technical capabilities (100 points), for a total of 200 possible points, with pricing required to be firm and fixed for the contract period and any renewal periods.

No specific set-aside designations for disadvantaged enterprises were identified in the solicitation documents; however, Missouri vendors or those providing Missouri-based services were eligible to receive preference when quality and pricing were equal or better. The contract was awarded as a Blanket Purchase Agreement with a base contract period from March 4, 2026, through March 3, 2027, and the state retained the option to renew for two additional one-year periods. Payment terms specified Net 45 initially, though subsequent documentation referenced payment due within 30 calendar days of invoice receipt. The award was issued on January 26, 2026, to eFile Cabinet, LLC dba Revver (eFileCabinet, Inc.), which was the sole responsive bidder, with a total contract award value of $47,999.98, comprising software licenses at $39,999.98 and technical support services at $8,000.00 annually. No incumbent vendor or prior contractor information was specified in the solicitation materials, indicating this was a new contract procurement. Electronic submission was required through MissouriBUYS powered by MOVERS, and no pre-bid conference, site visit, or facility tour was scheduled.