Electrical Materials

Polk County Public Schools is seeking electrical materials through a competitive bidding process (Bid Number 001-MSQ-02251) to support installation and repair needs across district locations. The Invitation to Bid covers 19 specific electrical items including emergency exit lights, fixtures, ballasts, LED bulbs, hand dryers, time clocks, and various electrical components, with estimated quantities ranging from 30 to 6,000 units per item. The procurement is structured for a one-year contract period from 3/27/2025 to 3/26/2026, with bid responses due on 2/25/2025 at 3:00 p.m. and a bid opening scheduled for 2/26/2025 at 10:00 a.m. Evaluation criteria include strict adherence to specifications, with most items requiring no substitutions and explicit brand/model requirements. Vendors must provide F.O.B. destination pricing, include all freight and handling charges, and maintain firm pricing throughout the contract period. The district will submit award recommendations on 3/5/2025, with final approval anticipated at the School Board meeting on 3/25/2025.

The procurement allows for multiple vendor awards and provides preferences for Florida-based businesses and those with drug-free workplace programs. No specific set-aside designations for disadvantaged enterprises were explicitly noted in the documentation. Two primary vendors have been identified in the preliminary bid tabulation: Anixter from Lakeland, FL (awarded Bid Items 1-8 and 10-19) and Lighting N Beyond LLC from Blauvet, New York (awarded Bid Item 9). Nine total vendors submitted bids, with total bid amounts ranging from $95,091.60 to $836,534.48, and the lowest overall bid from Tourbillon Enterprises LLC at $101,689.40. The school district has budgeted for these materials but maintains flexibility, with quantities listed as estimates that do not obligate full purchase. The Superintendent is authorized to approve and execute contracts involving public fund expenditures up to $250,000, and the district reserves the right to adjust contract terms after 90 days if experiencing marketplace volatility.