Electrical_Materials_Pending_Board_Approval_NRBA_-_001-MSQ-02251.pdf

This document is a Notice of Recommended Bid Award from the School Board of Polk County, Florida's Purchasing Department for Bid File #001-MSQ-02251, titled "Electrical Materials". The bid seeks electrical materials for district-wide installation and repair needs, with two primary vendors recommended: Anixter from Lakeland, FL (awarded Bid Items 1-8 and 10-19) and Lighting N Beyond LLC from Blauvet, New York (awarded Bid Item 9). The posting period runs from 3/3/2025 at 9:00 AM until 3/6/2025 at 9:00 AM, with final recommendation for approval scheduled for the School Board meeting on March 25th, 2025.

The procurement is structured for a one-year contract period, with the Superintendent authorized to approve and execute contracts involving public fund expenditures up to $250,000. Nine total vendors submitted bids, with total bid amounts ranging from $95,091.60 to $836,534.48, and the lowest overall bid from Tourbillon Enterprises LLC at $101,689.40. The bid covers 19 specific electrical items including emergency exit lights, fixtures, ballasts, LED bulbs, hand dryers, time clocks, and various electrical components. The district maintains flexibility with estimated quantities and reserves the right to adjust contract terms after 90 days if experiencing marketplace volatility. Vendors are required to provide F.O.B. destination pricing, include all freight and handling charges, and maintain firm pricing throughout the contract period.