Electric Skittle, addendum #1 to answer questions

The State of West Virginia, Division of Corrections and Rehabilitation, is procuring one electric skittle for the Pruntytown Correctional Center located in Grafton, West Virginia through a Request for Quotation (RFQ) issued on July 29, 2019, with an addendum posted on August 7, 2019. The procurement seeks a single unit electric skittle equivalent to or superior to a Legion Skittle Model SK10-9 with comprehensive mandatory specifications including 240-volt, three-phase operation; 304 stainless steel construction throughout the body, frame, pan, and lid; a minimum 10-gallon tilting pan with 31-inch working height; insulated sides and bottom; adjustable thermostat up to 400 degrees with high-limit safety thermostat; an actuator-assisted opening capsule lid with adjustable steam vent and safety handle; cassette racks for 12-by-20-inch food pans; a single ball valve with 48-inch stainless steel flexible spray hose assembly; and a minimum 27-gallon kettle capacity with 70-pound frying oil capacity. The equipment must include minimum ten insert pans, eight cooking baskets, an electric indicating timer with buzzer, perforated cooking and steaming basket, draw-off drain hose, can holder, flat bottom scoop, and care kit, with equipment dimensions not exceeding 84 inches in height with lid open and 66 inches with lid closed. Award will be made to the vendor providing the lowest overall total cost for an item meeting all required specifications, with delivery required within seven calendar days of purchase order receipt to 2006 Trap Springs Road, Grafton, West Virginia 26354. The original question deadline was August 5, 2019, with responses originally due August 9, 2019, at 4:00 PM; the addendum extended the response deadline to August 13, 2019, at 4:00 PM. Vendors must submit bids electronically through wvOASIS or deliver signed copies to the Agency, complete the required pricing page in full, and acknowledge receipt of all addenda to avoid disqualification. Inquiries should be directed to Tina M. Desmond at (304) 265-6111 or tina.m.desmond@wv.gov.

The solicitation contains no identified set-aside designations or restrictions limiting bidder eligibility based on enterprise type or disadvantaged status, though all vendors must meet standard West Virginia compliance requirements. Prior to contract award, the successful vendor must be registered with the West Virginia Purchasing Division, execute a notarized Purchasing Affidavit confirming no outstanding monetary obligations to the State exceeding one thousand dollars in aggregate, maintain required insurance coverage including Commercial General Liability, and provide a performance bond equal to 100% of the contract value. The addendum establishes negotiated terms with Legion, the apparent incumbent supplier, including acceptance of a 4-6 week manufacturing lead time following purchase order receipt, F.O.B. destination delivery to the Agency facility (departing from Legion's standard F.O.B. factory terms from Waynesboro, Georgia), and a reduced 5% restocking fee for returns with cause and prior approval or returns due to Agency error (down from Legion's standard 15%). The Agency will provide installation services using their own technicians, eliminating vendor-supplied installation requirements. The contract term is structured as a three-year initial period with potential renewal for up to three successive one-year periods contingent upon mutual written consent, with renewal requests due thirty days prior to contract expiration. No specific budget or award value range is disclosed in the solicitation documents.