Skittle Request for Quotation.docx

REQUEST FOR QUOTATION

Electric Skittle

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Division of Corrections and Rehabilitation, Pruntytown Correctional Center and Jail, Agency, is soliciting bids to establish a contract for the one-time purchase of an Electric Skittle. The facility is located at: Pruntytown Correctional Center and Jail, 2006 Trap Springs Road, Grafton, WV 26354.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions. http://www.state.wv.us/admin/purchase/TCA.pdf

2.1 "Contract Item" means Electric Skittle more fully described by these specifications.

2.2 "Pricing Page" means the pages, contained in wvOasis, or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Item.

2.3 "Solicitation" means the official notice of an opportunity to supply the State with goods or services that is published by the Agency.

3. GENERAL REQUIREMENTS

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1 One (1) Electric Skittle, equivalent or equal to Legion Skittle Model SK10-9.

3.1.1.1 Electric Skittle must be electric, 240v, three phase standard

3.1.1.2 Electric Skittle must have minimum 304 stainless steel body and frame

3.1.1.3 Electric Skittle must have minimum 304 stainless steel 1-1/2" compression draw-off

3.1.1.4 Electric Skittle must be minimum 304 stainless steel welded pan body

3.1.1.5 Electric Skittle must have minimum 10° tilting pan, 31" working height

3.1.1.6 Electric Skittle must include food pan holder under draw-off

3.1.1.7 Electric Skittle must have insulated sides and bottom

3.1.1.8 Electric Skittle must have tapered rim access

3.1.1.9 Electric Skittle must have adjustable thermostat up to 400°

3.1.1.10 Electric Skittle must have high limit safety thermostat

3.1.1.11 Electric Skittle must have minimum 304 stainless steel capsule lid

3.1.1.11a Minimum 304 stainless steel lid with variable position, actuator-assisted opening

3.1.1.11b Minimum 304 stainless steel lid with insulated sides and top

3.1.1.11c Minimum 304 stainless steel lid with adjustable steam vent

3.1.1.11d Minimum 304 stainless steel lid with safety handle

3.1.1.11e Minimum 304 stainless steel "L" lid condensate containment

3.1.1.12 Electric Skittle Oven must have cassette racks for maximum size 12"x 20" food pans

3.1.1.13 Electric Skittle must be a minimum 304 stainless steel seam welded component enclosure

3.1.1.14 Electric Skittle must be a minimum 304 stainless steel seam welded tubular frame construction

3.1.1.15 Electric Skittle must have single ball valve with minimum 48" stainless steel flexible spray hose assembly

3.1.1.16 Electric Skittle must have adjustable flanged feet

3.1.1.17 Electric Skittle must contain minimum of (10) 2.5" insert pans

REQUEST FOR QUOTATION

Electric Skittle

3.1.1.18 Electric Skittle must have minimum of (8) cooking baskets

3.1.1.19 Electric Skittle must have minimum of 703 sq. inch griddle area

3.1.1.20 Electric Skittle have a minimum of 27 gal. kettle capacity

3.1.1.21 Electric Skittle must have a minimum of 70 lbs. frying oil capacity

3.1.1.22 Electric Skittle must have a minimum of 9 sq. foot oven volume

3.1.1.23 Electric Skittle must have electric indicating timer with buzzer

3.1.1.24 Electric Skittle must have a perforated cooking /steaming basket, maximum size of 11" x 20.5" x 5"

3.1.1.25 Electric skittle must have a draw-off drain hose, minimum length of 6 foot.

3.1.1.26 Electric Skittle must have #10 can holder for draw-off

3.1.1.27 Electric Skittle must have flat bottom scoop

3.1.1.28 Electric Skittle must have skittle care kit

3.1.1.29 Electric Skittle must have tamper resistant security fasteners (screws, break-away hex nuts) and one each pin torx

3.1.1.30 Electric Skittle must have tamper resistant pin torx key

3.1.1.31 Electric Skittle maximum 84" height with lid open

3.1.1.32 Electric Skittle maximum 66" height with lid closed

3.1.1.33 Electric Skittle maximum width of 39.5"

3.1.1.34 Electric Skittle maximum depth of 37"

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide the Agency with a purchase price for the Contract Item. The Contract shall be awarded to the Vendor that provides the Contract Item meeting the required specifications for the lowest overall total cost as shown on the Pricing Page.

4.2 Pricing Page: Vendor should complete the Pricing Page by giving their best price for the Contract Item in the Solicitation. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor's bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Item immediately after being awarded the Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Contract Item within seven (7) calendar days after receiving a purchase order or notice to proceed. Contract Item must be delivered to Agency at Pruntytown Correctional Center and Jail, 2006 Trap Springs Road, Grafton, WV 26354.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Item will be delayed for any reason. Any delay in delivery that could cause harm to the Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Item from a third party.

Any Agency seeking to obtain the Contract Item from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Item F.O.B. destination to the Agency's location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Item to be unacceptable, the Contract Item shall be returned to Vendor at Vendor's expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that the Contract Item is unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency's location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency's discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within thirty (30) days of receipt, F.O.B. Vendor's location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor's customary restocking fee or 5% of the total invoiced value of the returned items.

7. VENDOR DEFAULT:

7.1 The following shall be considered a Vendor default under this Contract:

7.1.1 Failure to provide the Contract Item in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Item provided under this Contract.

7.1.4 Failure to remedy deficient performance under request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this Contract.

7.2.3 Any other remedies available in law or equity.