Electric Actuators - Supplemental
Closed State & local contract opportunity
- Solicitation number
- IFB-26-0343
- State
- Arizona
- Responses due
Opportunity facts
- Jurisdictions
- UNSPSC codes
- 31251515 Actuator kit
- 31251511 Linear actuators
- 31251516 Switch actuator
- 42202500 Medical single photon emission computed tomography SPECT equipment and related products
- 31251507 Rotary actuators
- 31251509 Electromagnetic actuators
- 31251503 Hydraulic actuators
- 31251504 Pneumatic actuators
- 31251508 Photoelectric actuators
- 31251601 Robotic end effectors
- Point of contact
-
- Matthew Melnik matthew.melnik@phoenix.gov (602) 534-6879
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Phoenix Water Services Department is requesting sealed offers for electric actuators, parts, valves, gearboxes, accessories, and related software under IFB-26-0343, with offers due June 4, 2026 at 2:00 p.m. This is a supplemental procurement; the posted source material includes an addendum extending a prior offer due date to October 18, 2022, indicating an extended or reissued solicitation cycle.
Products must be from authorized distributors of approved manufacturers: Asahi/America, Badger Meter, Emerson, Flowserve, Rexa, and US Koei Technologies. Electric actuators must comply with AWWA C542, NSF/ANSI 61 and 372, IEEE 841, NEMA standards, IEC 60529, and UL certifications, and must operate reliably indoors and outdoors in municipal water utility service across ambient temperatures from -10°F to +140°F.
The contract term runs approximately four and one-half years from September 1, 2026 through February 28, 2031. Deliveries occur to multiple City water and wastewater treatment facilities across the Phoenix metropolitan area. All pricing is firm and fixed for the initial one-year period; annual price increases are permitted upon written submission with 60 days' notice and supporting documentation. Price decreases are permitted at any time without documentation, at the City's sole discretion. Quotes must be per-unit, F.O.B. destination with delivery and unloading included; fuel surcharges, freight, and shop supplies cannot be billed separately. All deliveries must occur between 8:00 a.m. and 2:00 p.m., Monday through Friday, excluding City holidays.
The City reserves the right to award by individual line item, by group, or to multiple contractors. Contractors must have operated for a minimum of five years and be an authorized distributor for offered manufacturers. All equipment carries a minimum one-year guarantee from acceptance. Contractors must provide installation manuals, wiring diagrams, and on-site technical training upon request. Certificates of insurance meeting specified minimum coverage are due within 14 calendar days of award notification.
A non-mandatory pre-offer conference was held May 21, 2026 via WebEx. Written inquiries were due May 28, 2026 at 2:00 p.m. Offers must be submitted through the City's Procurement Portal.
Opportunity text
The City of Phoenix invites sealed offers for electric actuators, parts, valves, gearboxes, accessories, and related software for a four and a half-year contract commencing on or about September 1, 2026, in accordance with the specifications and provisions contained herein or the "Effective Date" which is upon award by City Council, conditioned upon signature and recording by the City Clerk's department, as required by the Phoenix City Code, whichever is later.
This solicitation is available through the City's Procurement Portal. For technical support issues related to the City's Procurement Portal, Offeror may use the support bubble on the bottom right, or email procurement-support@opengov.com for any assistance. For other issues related to this solicitation please contact the procurement officer listed under Contact Information.
Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by reaching the end of the term including any extensions exercised, or termination pursuant to the provisions of this Agreement.
Files
| File | Type | Posted |
|---|---|---|
| Electric_Actuators_-_Supplemental.pdf | ||
| Acceptance_of_Offer_Form_2026.pdf | ||
| SAP_Open_Catalog_Interface_5_1.pdf | ||
| Supplemental_-Terms-And-Conditions-To-All-Airport-Agreements-REV.-9.2.25.pdf | ||
| Sensitive_Security_Information_Acknowledgement_Form.docx | DOCX document | |
| Addendum_Form.docx | DOCX document |
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