The State of Alabama, specifically through Coffee County, is seeking a procurement opportunity for an HVAC system replacement at the J.B. Taylor Regional Veterinary Diagnostic Laboratory located in Elba. The project involves installing a 7.5-ton unitary split-system commercial-grade HVAC unit with precise technical specifications, including R-454B refrigerant, dual circuit configuration, and BACnet BAS compatibility. Potential vendors must attend a mandatory site visit on Wednesday, May 21, 2025, at 10:00 AM at 495 State Road 203 in Elba, AL, with failure to attend resulting in automatic bid disqualification. The contract requires complete system replacement, including new refrigerant lines, electrical services, control wiring, and integration with the existing Traneconnect System. Bidders must submit proposals through the Alabama Buys supplier portal by June 2, 2025, with installation to be completed within 60 days of purchase order receipt during normal business hours (8:00 am - 5:00 pm CST). Vendors must provide proof of liability insurance ($500,000 per occurrence, $1,000,000 aggregate), workman's compensation insurance, and for bids exceeding $50,000, licensing from the Alabama State Board of Licensing for General Contractors. The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide a comprehensive 1-year labor warranty beginning on the installation date and will be responsible for removing old equipment, ensuring clean-up, and performing a full system startup and operational check. While no incumbent vendor is mentioned, the project requires integration with an existing Traneconnect System, indicating potential technical complexity. The contract will be awarded on an "all or none" basis to the lowest responsible bidder meeting all specifications. Payment terms are established at 30 days in arrears after invoice receipt, with all freight charges to be included in bid prices. Vendors must ensure materials and labor meet trade practice standards and local codes, and must respond to any additional information requests within five days. Though a specific budget range is not explicitly stated, the technical specifications and mandatory site visit suggest a substantial investment in modernizing the laboratory's HVAC infrastructure.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
AGI_Elba_Laboratory_-_HVAC_System_Specifications__7_.pdf | 108KB | 5/5/25 | ||
AGI_Elba_Lab_HVAC_System_RFB_Terms_and_Conditions.pdf | 114KB | 5/5/25 | ||
AGI_Elba_Lab_HVAC_System_Mandatory_Site_visit_document.pdf | 111KB | 5/5/25 | ||
ITB_Standard_Boilerplate_udated_9.25.2024.pdf | 252KB | 5/5/25 |