Eight (8) Seperate Emergency Generator Contracts

The West Virginia Division of Corrections and Rehabilitation (DCR) is seeking bids for eight separate emergency generator contracts covering multiple correctional and juvenile facilities across the state. The procurement is an Agency Request for Quote (ARFQ) soliciting comprehensive generator maintenance and rental services, including preventative maintenance, inspections, load bank testing, corrective maintenance, and emergency generator rental. The solicitation covers facilities such as Eastern Regional Jail, Northern Regional Jail, Potomac Highlands Regional Jail, and several juvenile centers and correctional facilities. Vendors must provide unit pricing for preventative maintenance sessions, corrective maintenance hourly rates, per-trip charges, parts markup, and generator rental costs for single, double, and triple shifts. Key evaluation criteria include pricing competitiveness, service capability, and ability to meet technical specifications for generators ranging from 80 kW to 1100 kW diesel units. Critical procurement dates include a bid question deadline of November 7, 2025, and a bid submission deadline of November 14, 2025, at 10:30 AM EST. The contract will have an initial one-year term with potential for four additional one-year renewals.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract has a maximum value of $500,000, which includes all payments during the initial term, renewal terms, delivery orders, and change orders. Bidders are required to submit a 5% bid bond and provide proof of insurance, including commercial general liability and automobile liability coverage. The procurement allows for generators from multiple manufacturers, including Kohler, Cummins, Detroit Diesel, Caterpillar, and Olympian. Each facility has an estimated $2,000 annual parts cost, and the contract will involve maintaining generators at facilities in Berkeley, Marshall, Hampshire, Tucker, and McDowell Counties. The primary point of contact for this solicitation is Philip K. Farley, who can be reached at philip.k.farley@wv.gov or (304) 549-1050, with invoicing and administrative management to be handled through the Division of Corrections Central Office in Charleston, West Virginia.