EEOS90325 State Controller's Office Videographer & Photographer Services in Southern California

The California State Controller's Office (SCO) Public Affairs Office has issued Request for Proposal (RFP) EEOS90325 seeking professional videography and photography services across Southern California, covering 13 counties including Los Angeles, Orange, San Diego, and surrounding regions. The contract will span two years, beginning July 29, 2025, with potential extensions for an additional 12 months. Contractors must provide at least one videographer and/or photographer per event, ensuring high-quality digital media capturing SCO events and activities, with services primarily occurring during business hours (8:00 a.m. to 5:00 p.m. Pacific Time). Required qualifications include a minimum of three years of experience photographing state government, elected officials, or high-profile clients, ownership of reliable videography and photography equipment, and ability to provide at least three key staff capable of performing photographer or videographer duties. Proposers must submit comprehensive documentation demonstrating firm and key staff qualifications, including references, work methodology, and pass background checks. The proposal submission deadline is July 7, 2025, with evaluations focusing on technical capabilities, experience, and adherence to specified requirements.

The RFP includes a 25% small business participation requirement and allows for potential Disabled Veteran Business Enterprise (DVBE) incentives, indicating a commitment to supporting diverse businesses. The total estimated contract value is $600,000 for the initial 24-month period, with an additional $50,000 allocated for travel expense reimbursement. Travel within the Los Angeles area will not be compensated, but pre-approved travel to other regions will be reimbursed according to California Department of Human Resources guidelines. The contract emphasizes strict data security and confidentiality requirements, including provisions for encryption, information handling, and compliance with state and federal regulations. Subcontractors are permitted but must meet the same qualifications and undergo similar background checks as the primary contractor. Proposers will be evaluated on a point system that considers technical capabilities, equipment proficiency, digital asset management skills, and the ability to advise senior leadership on best practices and recommended tools.