Ed Defore Sports Complex - Softball and Baseball Field Turf

This Request for Proposal issued by Bibb County Public Schools on October 16, 2025, seeks a qualified construction contractor to design and construct a state-of-the-art Ed Defore Sports Complex featuring softball and baseball field turf installation on a turn-key basis with sustainable design specifications. The procurement requires bidders to submit detailed proposals via the BONFIRE platform (https://bcsdk12.bonfirehub.com/portal/?tab=openOpportunities) with a deadline of November 18, 2025, at 8:00 a.m. EST, while written questions must be submitted by November 11, 2025, at 8:00 a.m. A pre-bid meeting is scheduled for November 4, 2025, at 9:30 a.m., with board approval anticipated in December 2025. Proposals will be evaluated on a 1,500-point scale, with cost and value weighted at 500 points, relevant experience and qualifications at 400 points, project approach and methodology at 300 points, project timeline at 200 points, and references and past performance at 100 points. Bidders must provide detailed pricing breakdowns including labor, materials, and overhead, with pricing remaining firm for a minimum of 180 days from the proposal due date. Required qualifications include Georgia state licensure, Worker's Compensation insurance with statutory limits, and Commercial General and Umbrella Liability Insurance with minimum limits of $250,000 per occurrence, with the contract term structured as one year plus four optional renewal periods.

The RFP documents do not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organization types, indicating this opportunity is open to all qualified contractors meeting the stated requirements. No incumbent vendors or current contractors are identified in the available procurement materials. The proposal documents do not include a stated award value or budget range for the project, requiring interested bidders to consult the complete RFP details and additional documentation available through the BONFIRE platform. All communications and inquiries regarding this procurement should be directed to Dr. Elaine M. Wilson-Beverly, Procurement Executive Director, at Elaine.Wilson@bcsdk12.net.