Eastern Water Reclamation Facility (EWRF) Electrical and Mechanical Upgrades
Closed State & local contract opportunity Posted
- Solicitation number
- Y26-604
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- Point of contact
-
- Louis Straffi louis.straffi@ocfl.net (407) 836-5635
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is issuing an Invitation for Bids (IFB Y26-604) for electrical and mechanical upgrades at the Eastern Water Reclamation Facility (EWRF), with sealed electronic offers due by 4:00 pm EST on Thursday, April 23, 2026, via the OpenGov e-Procurement Platform. The project encompasses neutral grounding resistor replacement, 15KV switchgear modifications, generator system upgrades, disconnects, cabinets and boxes, instrumentation and controls, wire and conduit installation, demolition and/or relocation services, concrete pads, and mobilization/demobilization services on a lump-sum basis. Key deliverables include replacement of three existing 2,000 kW diesel generators with EPA/RICE NESHAP-compliant units, conversion of the control system from open transition to closed transition parallel operation with Duke Energy, installation of new 15 kV metal-clad switchgear sections with vacuum circuit breakers rated for 500 MVA, replacement of protective relays with Schweitzer microprocessor-based relays, and comprehensive upgrades to PLC and HMI fuel storage and supply control systems. Respondents must hold valid Florida Electrical Contractor or General Contractor licenses, provide references demonstrating prior experience installing generator switchgear and controls within 15KV switchgear utilizing closed transition transfer, and submit comprehensive compliance documentation including conflict of interest disclosures, drug-free workplace certification, E-Verify registration, and anti-human trafficking affidavits. All work shall be substantially completed within 365 calendar days from the Notice to Proceed, with award made to the lowest responsive and responsible respondent on an all-or-none basis. A non-mandatory Pre-Bid Conference will be held on April 2, 2026 at 2:00 pm at the EWRF location (1621 S Alafaya Trail, Orlando, FL 32828) with a site visit immediately following, and the question submission deadline is April 8, 2026 at 5:00 pm EST.
Bid security is required in the form of either a bid bond (minimum 10% of the estimated contract amount) or a certified/cashier's check, and for contracts exceeding $100,000, Payment and Performance Bonds will be required. Insurance requirements include Commercial General Liability ($1,000,000 per occurrence), Commercial Auto Liability ($1,000,000 per accident), Workers' Compensation with statutory limits, Pollution Liability ($1,000,000 per occurrence), and Builders Risk coverage at 100% of estimated completed project value. The County requires firm pricing for the entire contract period with no escalator clauses permitted, and a five-year warranty is required on all equipment and systems supplied, with a one-year warranty minimum on all equipment from the date of delivery/acceptance. The contractor must integrate with existing facility operations without service interruption, coordinate with Duke Energy, TECO Peoples Gas, and various telecommunications providers, and provide manufacturer's services for equipment startup and commissioning including comprehensive power system studies with short circuit analysis, protective device coordination, and arc flash studies with warning labels. No set-aside designations or restrictions on organization types responding are explicitly identified in the solicitation documents. While a prior proposal from Ring Power Corporation Advanced Electrical Services is referenced with a project cost of $2,267,882.47 plus applicable taxes and fees, the current contract value and budget range are not disclosed in the available documentation.
Opportunity text
3 versions
Update #3 · Latest ·
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Eastern Water Reclamation Facility (EWRF) Electrical and Mechanical Upgrades (Y26-604)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Thursday, April 30, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Friday, April 10, 2026 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email louis.straffi@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
Update #2 ·
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Eastern Water Reclamation Facility (EWRF) Electrical and Mechanical Upgrades (Y26-604)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Thursday, April 23, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Friday, April 10, 2026 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email louis.straffi@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
Update #1 ·
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Eastern Water Reclamation Facility (EWRF) Electrical and Mechanical Upgrades (Y26-604)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Thursday, April 23, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Wednesday, April 8, 2026 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email louis.straffi@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
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