East TN Homes - Fire Protection Services - UPDATED

The Tennessee Department of Disability and Aging is seeking fire protection services for East Tennessee Homes through a Request for Proposal (RFP) for a five-year contract. The solicitation covers comprehensive fire protection services at the Davy Crockett Tower in Nashville, including multiple line items such as annual fire extinguisher inspections (for 5 lb and 10 lb extinguishers), quarterly fire sprinkler system inspections, hydrostatic leak testing, UL dry pendant testing, backflow preventer testing, and kitchen hood suppression system inspections. Bidders must have technicians with at least two years of experience and have been in business for a minimum of one year with suitable equipment and trained staff. The procurement requires bidders to provide unit pricing for each line item and submit documentation of professional licenses, permits, and certifications. Vendors must demonstrate successful completion of comparable contracts for at least three customers within the past two years. The bid opening period runs from 09/08/2025 11:12:00 CDT to 09/24/2025 14:00:00 CDT, with a final delivery date of 09/29/2025. Bidders must use Tennessee's EDISON Supplier Portal and comply with specific browser requirements for submission.

The contract includes specific requirements for contractor qualifications, including mandatory certifications such as NFPA, ICC, and NICET Level III. Contractors must provide 24/7 emergency services and maintain comprehensive documentation. The procurement does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. The maximum contract liability is $110,000.00, covering services across 16 locations in East Tennessee. Contractors must confirm compliance with non-discrimination policies, provide sales tax registration documentation, and verify they are not on state debarment lists. A performance bond is required, guaranteeing full and faithful execution of contract obligations. Insurance requirements are extensive, including commercial general liability, automobile liability, and professional liability coverage. Parts and materials must be new or certified reconditioned, with the contractor providing a one-year warranty on workmanship and parts. The contract will be awarded to the lowest-cost respondent meeting all requirements and criteria.