East Lyme, Old Town Police Department Assessment (DECD Round 21AO Grant)

The Town of East Lyme, Connecticut, in partnership with the Connecticut Department of Economic and Community Development (DECD), is issuing a Request for Proposals for a comprehensive brownfield assessment of the Old Town Police Department building located at 278 Main Street, Niantic, Connecticut, funded through DECD's Round 21AO Brownfield Grant. The procurement seeks qualified environmental and engineering consulting firms to deliver Phase I, II, and III environmental site assessments; hazardous building material surveys; architectural and engineering design services with rehabilitation recommendations and cost estimates; and optional future use studies including historic analysis and limited pre-development work. Qualified respondents must demonstrate relevant prior experience on similar brownfield projects with a minimum of three references, strong project management capabilities, and the ability to manage schedules and budgets effectively. Evaluation will prioritize the lowest cost responsible and qualified bidder, with scoring based on proposal cost, project management plan and team organizational structure, professional qualifications demonstrated through SF330 forms, relevant prior experience, unique applicable experience, schedule and budget management capability, and quality of proposed scope and approach. A mandatory Pre-Bid Site Meeting is scheduled for Tuesday, April 7, 2026, at 10:00 a.m. at the project site, with firms not represented being subject to disqualification. Sealed proposals must be submitted to the East Lyme Town Hall Engineering Office, 108 Pennsylvania Avenue, by 2:00 p.m. on Tuesday, April 21, 2026, with all questions submitted via email to aklose@eltownhall.com by April 10, 2026, and responses provided by April 15, 2026.

The solicitation contains no identified set-aside designations or restrictions limiting responses to specific enterprise categories, making it open to all qualified vendors. Respondents must provide fixed hourly rate and expense schedules for the project duration, with subcontractor markups limited to 5 percent or less. The successful contractor must maintain comprehensive insurance coverage including $2,000,000 general aggregate liability, $1,000,000 per occurrence, $1,000,000 auto liability, and $5,000,000 excess umbrella liability, with the Town of East Lyme and State of Connecticut designated as additional insureds. No incumbent vendors or current contractors are identified in the solicitation materials. The Town is exempt from federal excise taxes and Connecticut sales and use taxes, and monthly progress payments are available at the Deputy Public Works Director's discretion, with final payment issued within ten days of First Selectman approval following receipt of lien waivers from all subcontractors. While the specific award value or budget range is not explicitly stated in the available documentation, the scope of comprehensive environmental assessment, engineering design, and optional supplementary studies suggests a substantial project budget.