PW-001-2026_Mar_23_26_solicitation_doc.pdf

This Request for Proposal document issued by the Town of East Lyme, Connecticut, seeks qualified environmental and engineering consulting firms to conduct a comprehensive brownfield assessment of the Old Town Police Department building located at 278 Main Street, Niantic, Connecticut, funded through the Connecticut Department of Economic and Community Development's Round 21AO Brownfield Grant. The scope of work encompasses Phase I, II, and III environmental site assessments; hazardous building material surveys; architectural and engineering design services with rehabilitation recommendations and cost estimates; and optional future use studies including historic analysis and limited pre-development work. A mandatory Pre-Bid Site Meeting is scheduled for Tuesday, April 7, 2026, at 10:00 a.m. at the project site, with the Town reserving the right to disqualify any bid from firms not represented at this meeting. Sealed proposals must be submitted to the East Lyme Town Hall Engineering Office, 108 Pennsylvania Avenue, Niantic, Connecticut, by 2:00 p.m. on Tuesday, April 21, 2026. Questions from prospective bidders must be submitted via email to aklose@eltownhall.com by April 10, 2026, with responses to be provided by April 15, 2026. The solicitation period runs from March 17, 2026, through April 21, 2026.

Evaluation will prioritize the lowest cost responsible and qualified bidder, with scoring based on proposal cost, project management plan and team organizational structure, professional qualifications, relevant prior experience with a minimum of three references, unique applicable experience, schedule and budget management capability, and quality of proposed scope and approach. Respondents must provide fixed hourly rate and expense schedules for the project duration, with subcontractor markups limited to 5 percent or less. The successful contractor must maintain comprehensive insurance coverage including $2,000,000 general aggregate liability, $1,000,000 per occurrence, $1,000,000 auto liability, and $5,000,000 excess umbrella liability, with the Town of East Lyme and State of Connecticut designated as additional insureds. The solicitation is open to all qualified vendors with no set-aside restrictions. No incumbent vendors are identified. Monthly progress payments are available at the Deputy Public Works Director's discretion, with final payment issued within ten days of First Selectman approval following receipt of lien waivers from all subcontractors. The Town is exempt from federal excise taxes and Connecticut sales and use taxes.