PW-001-2026_Apr_27_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Town of East Lyme, Connecticut, for a brownfield assessment of the Old Town Police Department building located at 278 Main Street, Niantic, Connecticut, funded through the Connecticut Department of Economic and Community Development (DECD) Round 21AO Brownfield Grant. The project encompasses Phase I, II, and III environmental site assessments; hazardous building material surveys; architectural and engineering design services with rehabilitation recommendations and cost estimates; and optional future use studies including historic analysis and limited pre-development work. A mandatory Pre-Bid Site Meeting is scheduled for Tuesday, April 7, 2026, at 10:00 a.m. at the project site, with the Town reserving the right to disqualify any firm not represented. Sealed proposals must be submitted to the East Lyme Town Hall Engineering Office, 108 Pennsylvania Avenue, by 2:00 p.m. on Tuesday, April 21, 2026. The solicitation period runs from March 17, 2026, through April 21, 2026, with questions due via email to aklose@eltownhall.com by April 10, 2026. Prospective bidders should request inclusion on the bidders list by emailing the same contact to ensure receipt of addendums and communications.

Pricing is based on fixed hourly rates and expense schedules for the project duration, with subcontractor markups limited to five percent or less. The solicitation contains no set-asides or restrictions limiting responses to specific enterprise categories, making it open to all qualified vendors. No incumbent vendors or current contractors are identified. The successful contractor must maintain comprehensive insurance coverage including $2,000,000 general aggregate liability, $1,000,000 per occurrence, $1,000,000 auto liability, and $5,000,000 excess umbrella liability, with the Town of East Lyme and State of Connecticut designated as additional insureds. Evaluation will prioritize the lowest cost responsible and qualified bidder, with scoring based on proposal cost, project management plan and team organizational structure, professional qualifications, relevant prior experience with a minimum of three references, schedule and budget management capability, and quality of proposed scope and approach. Monthly progress payments are available at the Deputy Public Works Director's discretion, with final payment issued within ten days of First Selectman approval following receipt of lien waivers from all subcontractors. The Town is exempt from federal excise taxes and Connecticut sales and use taxes.