Eagle Academy Chiller Replacement

Palm Beach County's Facilities Development and Operations Department, Capital Improvements Division issued Invitation for Quote/Bid 2023-024149 for the Eagle Academy Chiller Replacement project located at 38673 James Wheeler Way, Belle Glade, Florida. The procurement requires the removal and replacement of one 60-ton Trane HVAC chiller unit and two water pumps, with the contractor responsible for furnishing all labor, materials, equipment, permits, and supervision necessary for complete project execution. Key deliverables include decommissioning and proper disposal of existing equipment, installation of new components meeting specified standards, system testing and balancing, Building Automation System upgrades with Siemens BACnet capabilities, and provision of a temporary portable chiller to maintain building air conditioning during the replacement work. Contractors must be qualified under Palm Beach County's Annual Contract for HVAC services, with qualification applications due at least 10 days prior to the bid deadline. A mandatory pre-bid meeting was originally scheduled for March 28, 2024, at 10:00 a.m. at Eagle Academy's main entrance. The bid submission deadline was extended through multiple addenda from the original April 18, 2024 date to May 16, 2024, at 2:00 p.m. at the Capital Improvements Division office located at 2633 Vista Parkway, West Palm Beach, Florida. The contractor must substantially complete all work within 260 calendar days from the Notice to Proceed, with liquidated damages assessed at $180 per day for failure to meet this deadline.

Palm Beach County applies a Small Business Enterprise (SBE) Price Preference for single-trade construction contracts, awarding to certified SBE bidders whose bids are within ten percent of the lowest non-SBE bid. All bidders must complete Equal Business Opportunity Program schedules identifying subcontractor participation, including minority, women, and small business enterprises. Bid security of five percent of the bid price is required for bids of $200,000 or more, along with a 100% Public Construction Bond prior to work order execution. Workers must possess Critical Facilities background clearance, and contractors must be registered with the E-Verify system. Contractors are required to maintain worker's compensation insurance with minimum employer's liability limits of $500,000/$500,000/$500,000 and comply with the county's Commercial Nondiscrimination Policy. The contract was ultimately cancelled as indicated in the Cancellation Notice issued on May 6, 2024, and the solicitation is no longer available for bidding; prospective bidders should disregard all prior notices and documentation related to this opportunity.