DY-346 3 part NCR

The State of Michigan, Department of Technology, Management & Budget, on behalf of Grand Traverse County, is soliciting bids for printing services designated as DY-346 3 PART NCR. The procurement requires the production of 3-part carbonless (NCR) forms with finished dimensions of 8.5 x 11 inches, with a total quantity of 5,000 units. Parts 1 and 2 must print identically, while Part 3 will feature a watermark on the front with all three parts printing identically on the back; all forms will be printed in black ink only, padded at the top, and packed in bundles of 50 per carton. Vendors must submit detailed quotes accompanied by sample forms and proofs as part of their bid submission, and failure to include a detailed quote letter will result in automatic disqualification. Award will be made on the basis of best price and value rather than lowest bid alone, with the Department reserving the right to reject bids from vendors with past quality concerns or inability to meet stated requirements. The bid request was posted on March 24, 2025, with a due date of March 27, 2025.

Only prequalified vendors with the State of Michigan Print & Mail Management program are eligible to respond to this procurement; vendors must obtain pre-qualification status prior to bid submission, a process requiring approximately one week and initiated by contacting Jerry Monroe (517-636-0297, monroej1@michigan.gov) or Andrew Hale (517-636-0092, halea3@michigan.gov). All bids must be submitted online with costs quoted on an F.O.B. Destination, prepaid basis to the State's dock at 7461 Crowner Drive, Lansing, Michigan 48913, and late submissions will be rejected. The procurement document does not identify any incumbent vendors, set-aside designations for disadvantaged enterprises, or specific budget ranges; however, vendors must comply with comprehensive State of Michigan standard contract terms including Electronic Funds Transfer payment processing, maintenance of records for four years, intellectual property assignment to the State, and strict compliance with all applicable federal, state, and local laws and nondiscrimination requirements. All material will become State property, and vendors must provide deliverables in both source software format and PDF versions with all revisions, fonts, and images included.