DY-346 3 part NCR

The State of Michigan's Department of Technology, Management & Budget Printing Services is seeking a vendor to produce 5,000 units of a 3-part NCR (no carbon required) form, specifically the DY-346 Dairy Farm Inspection document. The procurement involves printing an 8.5 x 11 inch form with precise specifications: black ink, with parts 1 and 2 printed identically, part 3 front featuring a watermark, and all three backs printing the same. Bindery requirements include top padding, with packing specifications of 50 units per bundle in carton packs. Vendor prequalification is mandatory, and a comprehensive quote letter is required for bid submission, with a proof being a critical component of the bid process. The bid will be evaluated based on best price and value, with the understanding that the lowest bidder may not automatically receive the contract. The solicitation was posted on March 24, 2025, with proposals due by March 27, 2025, emphasizing the state's focus on quality, precise specifications, and vendor performance beyond mere pricing.

While the documentation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises, vendors must be registered with the State of Michigan and accept Electronic Funds Transfer (EFT) payments, with a pre-qualification process taking approximately one week. The procurement requires electronic file submissions in source software and PDF format, with all materials becoming state property. Vendors must deliver to the General Services Building dock at 7461 Crowner Dr. in Lansing, Michigan, during operating hours of 8:00 am to 3:30 pm, Monday through Friday. Invoicing must be completed electronically through both email and the VSS system. Although a specific contract value is not disclosed, the detailed technical specifications and strict delivery requirements suggest a structured and professional procurement process. The contract terms include comprehensive financial and operational guidelines, such as payment within 45 calendar days of invoice receipt or final deliverable acceptance, and specific warranty and compliance expectations.