DVMF-CEM-ES25-CLEAN

The Maryland Department of Veterans & Military Families (DVMF) is soliciting bids for janitorial services at the Eastern Shore State Veterans Cemetery located in Hurlock, Dorchester County. The procurement, designated as DVMF-CEM-ES25-CLEAN, seeks a contractor to provide weekly janitorial services and two bi-annual deep cleanings for the Chapel/Shelter, Administration Building, and Honor Guard Room over a three-year base contract period. Cleaning services must be performed on Wednesdays between 7:00 a.m. and 9:00 a.m., excluding state holidays, and include comprehensive tasks such as trash removal, bathroom cleaning, and floor maintenance. Bidders are required to have three years of experience under their current business name and must provide professional references demonstrating their service capabilities. The solicitation emphasizes maintaining the cemetery as a "National Shrine" with high standards of cleanliness and respect, requiring the use of environmentally preferable products in compliance with Maryland's Green Purchasing guidelines. The bid is due on April 23, 2025, with questions accepted until April 16, 2025, and an optional site visit can be scheduled by contacting the Contract Monitor.

This procurement is designated as a Small Business Reserve (SBR) procurement, meaning only certified small businesses are eligible to bid. Potential bidders can qualify for additional certifications, including Veteran-Owned Small Business (VOSB), Maryland Minority Business Enterprise (MBE), and Small Business Enterprise (SBR) status. The contract requires $1,000,000 in commercial general liability coverage and is structured as a firm fixed price contract. While the total contract value is not explicitly stated, the bid form includes pricing sections for each of the three contract years, with quantities intended for bid evaluation. Contractors must provide a fully loaded total cost that encompasses all requirements, including supplies, equipment, wages, overhead, and profit. The State reserves the right to cancel the solicitation or accept/reject bids in whole or in part, providing flexibility in the procurement process. Bidders are expected to complete a comprehensive bid form that includes detailed pricing, annual cleaning supply costs, and projected weekly labor hours.