Dry Mixes (Dry Bakery Mixes & Flour)

The California Department of General Services, Procurement Division (DGS-PD) is issuing an Invitation for Bid (IFB) to establish a statewide multi-year contract for Dry Mixes, comprising Dry Bakery Mixes and Flour products. The procurement is divided into two groups: Group 1 includes thirteen types of dry bakery mixes (brownie mix, plain and bran muffin mixes, buttermilk biscuit mix, cornbread mix, sweet dough mix, dinner roll and bread mix, five varieties of cake mix, and buttermilk pancake mix), all measured in pounds; Group 2 consists of all-purpose flour in 50-pound bags. The contract will serve all State of California departments on a mandatory basis, with statewide delivery to 51 state institutions including correctional facilities, state hospitals, developmental centers, conservation centers, and educational facilities across Northern and Southern California. All products must comply with federal and state food safety regulations, including 21 CFR 110 for current good manufacturing practices, the Federal Food, Drug, and Cosmetic Act, and USDA or CDFA requirements; dry bakery mixes must require only water for preparation and be free from caking and lumps, while wheat flour must meet U.S. standards of identity and be enriched per regulatory standards. The contract term is two years with two optional one-year extension periods, with pricing on a firm fixed basis for the original term and no price adjustments permitted. The mandatory Bidders' Conference is scheduled for February 19, 2026, at 2:00 PM PT via Microsoft Teams, with bids due by February 25, 2026, at 2:00 PM PT. Bidders must submit complete bids for all line items within a group to be considered for award, and the contract will be awarded to the responsive and responsible bidder with the lowest cost following applicable preference and incentive calculations. Required qualifications include valid California Department of Public Health registration for California-based companies, valid seller's permits and Secretary of State certifications, manufacturer agreement letters, product literature with nutrition facts labels, and demonstrated customer service capabilities with weekday coverage from 8:00 AM to 5:00 PM PT.

The procurement includes several socioeconomic program provisions: a five percent small business preference, a Disabled Veteran Business Enterprise (DVBE) incentive, and a Target Area Contract Preference Act (TACPA) preference option are available to qualifying bidders. Bidders must complete a Food Safety Information Listing form providing details for all companies in the distribution chain, including manufacturers, warehouses, and inspection companies, with California-based entities required to provide CDPH registration numbers or certification of obtaining registration within 10 working days after bid opening. The estimated annual spend is $2,690,225.84 for Dry Bakery Mixes (Group 1) and $164,444.80 for Flour (Group 2), based on projected usage of 2,991,000 pounds of dry bakery mixes and 8,710 bags of flour annually across both geographic areas. Contractors must establish minimum delivery quantities of 1,000 pounds for Group 1 and ten 50-pound bags for Group 2, maintain a minimum 120-calendar-day post-delivery shelf life, accept orders via email, facsimile, and mail, and submit monthly contract usage reports and SB/DVBE participation reports. No incumbent contractor information is specified in the solicitation documents provided. The contract awards will be made by group designation, and all protesters must submit a written Notice of Intent to Protest before the close of business on the last day of the protest period specified in the Notice of Intent to Award, with protests directed to PDProtest@dgs.ca.gov.