Drainage System Schedule 40 PVC Plumbing Pipe Fittings and Tubing

The City of Austin Purchasing Office issued Invitation for Quotation (IFQ) 6300 CAA1002 for the procurement of Schedule 40 PVC plumbing pipe fittings and tubing components for the Drainage System, referenced under Purchase Request FY2026-2002708. The solicitation seeks qualified vendors to supply plastic drainage pipes, couplings, adapters, bushings, tees, and elbows in various sizes, primarily 6-inch and 4-inch PVC Drain-Waste-Vent (DWV) components with estimated annual quantities ranging from 5 to 30 units per item. All products must meet specified ASTM standards including D-1784, D-1785, D-2665, D-3311, F-480, and NSF Standard 14. Delivery is required within seven calendar days of order placement to the City of Austin Watershed Protection Field Operations facility at 901 Dalton Lane, Austin, Texas, with delivery hours limited to Monday through Thursday from 7:00 a.m. to 3:00 p.m. CST; the City retains the option to pick up materials at the vendor's location. Quotations must be submitted on the provided template via email to Coral Arce at coral.arce@austintexas.gov with pricing presented for both City pick-up and delivery to the Austin area on an FOB Destination basis with all freight charges included and no separate charges for administrative costs, overhead, or transportation. The deadline for quote submission is Wednesday, May 20, 2026, at 2:00 p.m. CST, as corrected by addendum from the original May 14, 2026, date. The City will evaluate quotes based on lowest price meeting minimum requirements, with the basis of competition potentially applied to individual line items, categories of items, or aggregate pricing, and reserves the right to award a single contract or multiple awards based on criteria deemed most advantageous to the City.

The solicitation includes set-asides for certified Historically Underutilized Business (HUB) or Minority/Women-Owned Business Enterprise (M/WBE) vendors during an initial notification period; if adequate quotes are not received from these designated vendors, the solicitation will be posted publicly. Respondents must demonstrate compliance with all applicable federal, state, and local laws, provide required insurance coverage with minimum limits of $500,000 for Commercial General Liability, and certify compliance with non-discrimination requirements, wage theft ordinances, and restrictions on contracting with debarred entities or companies designated as threats to critical infrastructure. Vendors must submit materials specifications and descriptive literature for any products not referenced on a qualified products list, and the City of Austin is exempt from Federal Excise and State Sales Tax, requiring that tax not be included in quoted prices. Payment terms provide for payment within thirty days of receipt of properly documented invoices contingent upon satisfactory delivery of goods and compliance with City specifications. Key personnel designated for contract management include Contract Manager Coral Arce, Project Manager Alfred Vallejo, and Secondary Project Manager Marcus Pryor, with vendors required to maintain consistent key personnel throughout the engagement and obtain City approval before replacing any assigned staff. No specific award values or budget ranges are disclosed in the solicitation documents; however, estimated annual quantities serve as guides based on historical or anticipated usage, with the City noting it does not guarantee the purchase of these quantities and actual orders will be as-needed and specified by the City.