DPC-1428364267-BP

The North Carolina Department of Administration, Division of Purchase & Contract has issued an Invitation for Bid (IFB #DPC-1428364267-BP) for a Statewide Term Contract to procure Class 8 Truck Cab and Chassis vehicles with a gross vehicular weight of 33,000 pounds or larger. This procurement is designed to supply state departments, agencies, and higher education institutions with heavy-duty trucks capable of supporting various operational needs including dump truck operations, snow removal, equipment hauling, and construction material transport. The solicitation covers four specific truck categories: Class 8 trucks, tandem axle trucks, truck tractors, and heavy hauling truck tractors, with detailed technical specifications requiring compliance with Federal Motor Vehicle Safety Standards and OSHA requirements. Vendors must be authorized manufacturer distributors capable of providing comprehensive warranty services and meeting stringent delivery requirements, including a 95% on-time delivery rate within 120 calendar days of purchase order receipt. The bid process includes a pre-bid conference on February 6, 2025, at 2:00 PM ET, with final bids due on February 21, 2025, at 3:00 PM ET, and the contract will have an initial five-year term with potential renewals.

The solicitation does not explicitly specify set-aside designations or restrictions on respondent types, though vendors must demonstrate manufacturer authorization and technical competence. The estimated total contract spend is $36,000,000, with pricing to remain firm through the current model year and potential adjustments at model year changes subject to state approval. Vendors are required to provide free on-board destination delivery to any of North Carolina's 100 counties and must complete a comprehensive Sustainability Efforts form (Attachment H) detailing environmental attributes, recycling features, and manufacturing sustainability practices. The contract will support various truck configurations including dump bodies, snow plows, salt spreaders, and flatbed configurations, with specific technical requirements for engine specifications ranging from 300-500 horsepower, transmission types, brake systems, and integrated telematics compatible with ATT/Geotab systems. Potential pricing structures include volume discounts and rebates based on total contract spend, providing financial incentives for higher-volume purchases by state entities.