DOR/White Plastic Mail Bins/Totes

The Commonwealth of Kentucky Department of Revenue, through the Finance and Administration Cabinet, issued Request for Quotation (RFQ) 130 2300000153 for the procurement of white plastic mail bins and totes. The solicitation was released on April 6, 2023, with a closing date of April 14, 2023, at 1:30 p.m. ET and vendors' written questions due by April 10, 2023, at 10:00 a.m. ET. The procurement seeks 500 nesting totes with internal dimensions of 14 1/2 x 9 1/2 x 5 1/2 inches in white color, constructed of heavy-duty, high-density polypropylene with reinforced galvanized steel framing and 1/2-inch thick walls. The totes must be anti-static treated, support a maximum static capacity of 100 lbs., comply with UL Flame Class 94 HB fire retardancy standards, and may include optional drainage features. Vendors must bid all line items to avoid non-responsive designation, provide concrete delivery timeframes in working days, and submit quotes electronically through the Kentucky Vendor Self Service portal. The evaluation methodology allocates 90 points to price (with the lowest bidder receiving maximum points) and 10 points to delivery time performance, for a total of 100 points, with a one percent deduction per day applied to invoices for each day delivery exceeds the contracted due date. Pricing shall be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, exclusive of federal excise taxes and Kentucky sales or use taxes.

This procurement includes several set-aside preferences and eligibility requirements for qualified vendors. Kentucky Correctional Industries receives a 20 percent preference, while certain nonprofit entities serving individuals with severe disabilities receive a 15 percent preference if they demonstrate that such individuals comprise at least 75 percent of direct labor hours on applicable products or services. Reciprocal preference applies to Kentucky resident bidders, who must affirm they are authorized to transact business in Kentucky and have continuously filed corporate income taxes, made unemployment insurance payments, and maintained workers' compensation coverage for the year preceding contract advertisement. All bidders must submit a notarized annual affidavit attesting to compliance with Kentucky campaign finance laws and other statutory requirements. No specific award value or budget range is disclosed in the solicitation documents; rather, this establishes an award contract for use by the Kentucky Department of Revenue on an as-needed basis. The Commonwealth reserves the right to cancel the RFQ if responses exceed available funding. Interested vendors should direct inquiries to Reba Lewis at 502-564-1971, and all successful bidders' submissions must be made electronically through the Commonwealth's eProcurement system after registering with the Vendor Self Service portal.