Doors and Windows

Colorado State University's Procurement Services is soliciting a Documented Quote (DQ-2025-057-LB) for doors, door jams, window frames, glazing, and various hardware, with submissions due on October 27, 2025, at 10:00 A.M. Mountain Time. The initial contract term will run from December 1, 2025, through November 30, 2026, with potential renewals for up to four additional years. Vendors must have a facility within 10 miles of 1251 S. Mason St., Fort Collins, CO, and be available during normal business hours. The procurement seeks firm pricing for multiple purchases throughout the contract year, with specific requirements for hollow metal door jambs, metal window frames, interior and exterior doors, glazing types, and comprehensive hardware sets. Evaluation will be based on product brand acceptability and financial considerations, with the university reserving the right to award to one or multiple vendors to ensure comprehensive coverage of their needs. Required submissions include a comprehensive price sheet, descriptive literature for proposed brands, and compliance with accessibility standards for Information Communication Technology. Pricing will remain firm for the first year, with potential adjustments considered for uncontrollable external factors like governmental tariffs.

Colorado State University encourages participation from small businesses and supports multiple socioeconomic classifications, including veteran-owned, women-owned, minority-owned, and businesses in historically underutilized zones (HUBZones). The university is a tax-exempt entity and a member of various group purchasing organizations, including E&I, Omnia, Vizient, and BuyBoard, which may allow other cities, counties, and educational institutions to potentially utilize the contract. Vendors must complete a Vendor Self Certification Form, providing details about their business classification, NAICS codes, and specific small business designations. The procurement includes specific requirements for insurance, with vendors needing to maintain comprehensive general liability insurance of at least $1,000,000 and worker's compensation insurance as required by law. While no specific award value is explicitly stated, the solicitation suggests multiple purchases throughout the contract year, indicating a potentially substantial procurement opportunity. The university emphasizes legal compliance, warning that misrepresenting business status can result in fines, potential imprisonment, administrative sanctions, and disqualification from government procurement programs.