Door hardware and supplies

The West Virginia Department of Administration Purchasing Division has issued a Centralized Request for Quote (CRFQ) on behalf of the West Virginia Schools for the Deaf and the Blind (WVSDB) located in Hampshire County. The procurement is a one-time purchase of door hardware and supplies, comprising thirteen line items totaling approximately 339 units of various components. Specific items include entrance locks (92 Entrance Lock 92 and 50 Entrance Lock 53), passage latches, classroom security equipment, Von Duprin 99F exit devices, hinges, door light kits, and numerous Schlage lock components in different functions and configurations. All materials must be new, meet mandatory specifications, and delivered within fifteen calendar days of purchase order receipt to the WVSDB facility at 301 East Main Street in Romney, West Virginia. The solicitation, numbered CRFQ 0403 DBS2600000004, was issued on October 29, 2025, with key dates including a vendor question submission deadline of November 5, 2025, at 3:00 PM EST, and a bid closing date of November 18, 2025, at 1:30 PM EST. Bids will be evaluated based on the lowest overall total cost, with vendors required to provide unit pricing for each line item.

No specific set-aside designations or restrictions on responding organizations were explicitly mentioned in the documentation. Vendors must maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and be registered with the West Virginia Purchasing Division prior to contract award. While no specific budget range was provided, the solicitation represents a one-time purchase with no renewal options indicated. Vendors can submit bids electronically through wvOASIS, by paper delivery, or by facsimile to the Department of Administration Purchasing Division. The contract is contingent upon appropriated funds from the state legislature, with payment to be made in arrears upon receipt of proper invoices and acceptance of goods. The buyer contact is James W. Atkins with the West Virginia Purchasing Division, who can be reached at (304) 558-0094 or james.w.atkins@wv.gov. Interested vendors must carefully review all solicitation documents, including Addendum No. 1, which provides additional clarifications on specifications, finishes, and product alternatives.