DOHVAC30SB - HVAC Maintenance for MDOT/SHA Cambridge

The Maryland State Highway Administration is soliciting bids for HVAC maintenance services at three facilities in Cambridge, Dorchester County under IFB DOHVAC30SB, with bids due November 5, 2026 at 1:00 PM. This is a small business reserve procurement restricted to businesses certified by the Governor's Office of Small, Minority & Women Business Affairs (GOSBA).

The scope covers preventative maintenance, repairs, emergency service, and troubleshooting for HVAC and refrigeration equipment at the Cambridge Maintenance Shop, Sailwinds Visitor Center, and Cambridge Creek Bridge Tender House. The contractor must perform quarterly preventative maintenance (estimated 12 services per year at each facility), seasonal changeovers, filter and belt replacements, and coil cleaning; respond to emergency service within two hours of notification; and provide repair labor (estimated 60 hours) and trip charges for non-preventative calls (estimated 15 trips). Materials are capped at $4,500. The contractor must provide all labor, equipment, tools, vehicles, and materials; no subcontracting is permitted.

Minimum qualifications require the owner or principal to hold a current State of Maryland HVAC Master Technician License and have a minimum of two licensed HVAC Technicians available. The business must be established for at least three years, licensed in Maryland, registered with the State Department of Assessments and Taxation, and provide references. Required insurance includes Commercial General Liability ($1 million combined single limit / $2 million annual aggregate), Workers' Compensation, and Automobile/Commercial Truck Insurance.

The contract term is thirty-six months, from November 15, 2026 through November 14, 2029, with no renewal options. Award will be made to the single responsible bidder submitting the lowest responsive total bid price. Questions are due November 1, 2026 at 12:00 PM. No pre-bid conference or site visit is scheduled. No federal funding is involved, and no MBE, DBE, or VSBE subcontracting goals apply.