DOHVAC30SB PRICE FORM ATTACHMENT B.docx

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DOHVAC30SB - HVAC Maintenance for MDOT/SHA Cambridge
Solicitation number
BPM059430
Issued by
Maryland

About this file

This is a price form and small business affidavit submission document for the Maryland Department of Transportation State Highway Administration (SHA) HVAC maintenance contract DOHVAC30SB for facilities in Cambridge, Maryland. The solicitation requires bidders to provide pricing for preventative maintenance services on a quarterly basis at three locations: Cambridge Shop, Sailwinds Visitors Center, and Cambridge Creek Bridge House, with 12 quarterly visits estimated over the contract duration at each site. Additionally, bidders must submit rates for technician labor (estimated 60 hours), trip charges for non-preventative maintenance repairs (estimated 15 trips), and materials at manufacturer's suggested retail price or retail cost not to exceed $4,500. Quantities provided are estimates used for bid evaluation purposes only and may not represent actual service volumes once the contract is awarded.

The price form requires vendors to complete all line items with unit prices and calculate total bid amounts across all service categories, with bids to be submitted via the eMMA platform. This is a small business reserve procurement, and all bidders must certify that their company meets Maryland's small business qualification standards under State Finance and Procurement Article §14-501(c), with submission of certification numbers and dates of most recent qualification required. Bidders must affirm they will notify the procurement officer within 30 days if their company loses small business status during contract performance, with failure to do so potentially resulting in contract termination for default. SHA is exempt from Maryland sales and use taxes and federal excise taxes, and bidders are explicitly instructed not to include taxes in their bid prices.

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DOHVAC30SB

PRICE FORM

& SBR AFFIDAVIT– ATTACHMENT-B PAGE 1

This form is to be completed in its entirety. Is not to be altered in any way and is to contain only the price or prices stipulated on the form.

Column A
Column B
Column C
Column D
ITEM
ESTIMATED QUANTITY (over contract duration)
Vendor’s Bid
Total Cost ($)
per Unit
(Column B x C)
Line 1- Preventative Maintenance Services (Quarterly) at Cambridge Shop
12
$___________
$___________
Line 2- Preventative Maintenance Services (Quarterly) - At Sailwinds Visitors Center
12
$___________
$___________
Line 3- Preventative Maintenance Services (Quarterly) - At Cambridge Creek Bridge House
12
$___________
$___________
Line 4- Technician Labor Rate
60
$___________
$___________
Line 5- Trip charge for repairs (not PM Services)
15
$___________
$___________

Line 6- Materials at MSRP/Retail

$ 4,500.00

TOTAL BID AMOUNT (SUM OF COLUMN D)
$______________

NOTE:

a) Quantities are estimated and used for bid evaluation only. They may not represent the actual quantities experienced once the contract is awarded.

b) SHA, is exempt from Maryland Sales and Use Taxes by Exemption Certificate Number 3000256-3 and from Federal Excise Taxes by Exemption Number 52-73-0358K. Do not include tax in bid prices

DOHVAC30SB

PRICE FORM

& SBR AFFIDAVIT– ATTACHMENT-B PAGE 2

Bid via eMMA

For the Contractor:

Company/Bidder Entity Name & Address

City State Zip

Phone _____________________ Fax ______________________Email ____________________

Representing the above Company _______________________________

SIGNATURE

Print Name & Title

SOCIAL SECURITY NO. OR

FEDERAL TAX ID NO. _________________________ DATE: ___________________

Maryland Department of Transportation

SMALL BUSINESS CONTRACT AFFIDAVIT

********** PROVIDING FALSE INFORMATION **********

Anyone providing false information to the State of Maryland in connection with obtaining or attempting to obtain a contract under Small Business Reserve or Preference procurement may be subject to the following:

1. A determination by a Procurement Officer that a bidder/offeror is not responsible;

2. A determination that a contract entered into is void or voidable under § 11-204 of the State Finance and Procurement Article of the Annotated Code of Maryland;

3. Suspension and debarment under Title 16 of the State Finance and Procurement Article;

4. Criminal prosecution for procurement fraud (§ 11-205.1 of the State Finance and Procurement Article), perjury, or other crimes; and

5. Other actions permitted by law.

********** FAILURE TO MEET MINIMUM QUALIFICATIONS **********

Any Bidder or potential bidder failing to meet the qualifications of a "small business" specified in § 14-501(c) of the State Finance and Procurement Article will be ineligible to participate in a procurement designated for a Small Business Reserve under § 14-504 or Small Business Preference under § 14-206 - 207. Any person or company bidding on Small Business Reserve or Preference procurement and not qualifying as a small business under § 14-501(c) will have its bid or offer rejected on the ground that the bidder is not responsible.

I AFFIRM THAT:

To the best of my knowledge, information, and belief, as of the date of submission of this Bid/Proposal,
(name of firm) meets the qualifications for certification as a Small Business in Maryland. I further affirm that, if for any reason during the term of the contract(name of firm) no longer meets the qualifications of certification as a Small Business in Maryland, I will notify the Procurement Officer within 30 days. I agree that a failure to so notify the Procurement Officer of this change in circumstances may result in this contract being terminated for default.
I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF.

SMALL BUSINESS QUALIFICATION NUMBER ___________________

Date of Most Recent Qualification__________________________________

DATE:_____________

BY:_____________________________________________________________

Signature (Authorized Representative and Affidavit)

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