DOH Newborn Screening Program Courier Services

The Rhode Island Department of Health (DOH) has issued a Request for Quotation (RFQ24003960) seeking statewide courier services for its Newborn Screening program. The procurement seeks qualified firms to provide two types of courier services: pre-determined routine stops and on-demand stops for pickup and delivery of medical specimens throughout Rhode Island. Vendors must submit electronic proposals through the Ocean State Procures system by April 4, 2024, at 3:00 PM GMT, with a vendor Q&A period running from March 7 to March 15, 2024. The initial contract term will be one year, beginning approximately May 1, 2024, with the potential for up to four additional 12-month renewal periods contingent upon vendor performance and funding availability. Prospective vendors must maintain specific insurance coverages, including $1 million in general liability, $100,000 in workers' compensation, and $1 million in automobile liability insurance. Vendors are required to be registered in the Ocean State Procures system and must complete a Cost Proposal Template for both routine and on-demand specimen pickup and delivery services.

The RFQ strongly encourages participation from Minority Business Enterprises (MBEs) and Women Business Enterprises (WBEs) in accordance with Rhode Island General Law 37-14.1-1. Vendors will be required to submit an MBE Utilization Plan for each contract award, which will be reviewed and approved by the Division of Equity, Diversity & Inclusion. While no specific contract value or budget range is explicitly stated in the documents, the solicitation allows for the state to make single or multiple awards. No incumbent vendor is identified in the procurement documents. The state reserves the right to reject any or all bids and will evaluate proposals based on the completeness of submissions, compliance with insurance and registration requirements, and adherence to the MBE/WBE participation guidelines. Successful vendors must be prepared to handle confidential documents and provide comprehensive courier services that meet the DOH's Newborn Screening program requirements.