Document Shredders and Warranty Services

The Colorado Department of Revenue Purchasing and Contracts Division issued a Documented Quote on January 30, 2017, for the procurement of document shredders with preventative maintenance and repair plans, with quotes due by February 9, 2017, at 1:00 PM MST. The procurement seeks new Security Engineered Machinery Model 1201 or equivalent shredders that meet mandatory cross-cut specifications with particle sizes of 1 mm x 5 mm or smaller, a minimum shred capacity of 18 sheets, and a maximum equipment size of 20 inches x 20 inches. Vendors must submit pricing on a firm fixed-price basis delivered F.O.B. Destination, with all costs inclusive of equipment, installation, delivery, maintenance, and related expenses. Equipment must be new and not refurbished, and vendors must provide a minimum one-year parts warranty and 90-day labor warranty; extended warranty and preventative maintenance plans including annual inspections with cleaning, inspection, and lubrication services are available options. The resulting contract will commence upon award and extend through June 30, 2017, with options to renew for four additional one-year periods at the State's sole discretion. Bidders must be registered on the Vendor Self Service System (VSS) prior to the solicitation opening date, with late responses not accepted; the State will award to the bidder whose response is most advantageous, with price as the primary evaluation criterion.

Service-Disabled Veteran Owned Small Businesses (SDVOSBs) that meet minimum specifications and are properly certified through the U.S. Department of Veterans Affairs are eligible for consideration under the State's 3% contracting goal. Vendors must obtain and maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence, Workers' Compensation Insurance, and Automobile Liability Insurance with $1,000,000 combined single limits. The State of Colorado is exempt from all federal excise taxes and state and local sales and use taxes, which must be reflected in submitted pricing. No incumbent vendors or specific budget range is identified in the procurement documentation. Vendor communication and submissions should be directed to Elizabeth Hewes at Elizabeth.hewes@state.co.us, with the VSS system serving as the primary platform for vendor registration and official communications.