DOC Threading and Embroidery Material for the Embroidery Shop

The State of Rhode Island Department of Corrections is issuing a Request for Quotation (RFQ26006645) to procure threading and embroidery materials for the department's embroidery shop. The solicitation opened on May 14, 2026 at 10:00 AM EDT and closes on June 11, 2026 at 11:00 AM EDT, with vendor questions accepted through May 28, 2026 at 2:00 PM EDT. All vendors are eligible to respond, and proposals must be submitted electronically through Ocean State Procures (webprocure.perfect.com); late submissions, mailed, faxed, emailed, or hand-delivered proposals will not be accepted. Bid pricing must be quoted as a single, firm unit price per item representing the maximum price during the agreement period, with delivery terms F.O.B. destination including free inside delivery. The initial contract period will begin approximately Summer 2026 and run for three years, with options to renew for up to two additional 12-month periods based on vendor performance and fund availability. The State reserves the right to make one or multiple awards or reject all bids at its sole discretion.

Awarded vendors must maintain general liability insurance of $1,000,000 per occurrence, workers compensation insurance of $100,000 each accident, and automobile liability insurance of $1,000,000 each occurrence, with a contract administrative fee of 0.33% of total annual spend withheld from vendor invoices. The solicitation includes a minority business enterprise (MBE) participation requirement with a minimum 15% dollar value requirement for MBE participation. All vendors must be registered in Ocean State Procures and submit complete vendor certification questionnaires, including ownership disclosures and compliance certifications regarding suspension, debarment, criminal history, and conflict of interest. Manufacturer-level price declines must be reflected as reductions to the State. No incumbent vendors, budget values, or existing technology integration requirements were specified in the available solicitation documentation.