Exhibit A - RFQ26006645 Bid Sheet.xlsx

This is a bid sheet for a Request for Quotation (RFQ26006645) issued by the Rhode Island Department of Corrections to procure threading and embroidery materials for the department's embroidery shop. The solicitation encompasses seven product groups: embroidery threading materials (polyester, rayon, and cotton threads in 30, 27, and 22 cones respectively), specialty and decorative threads (fire-resistant, UV, industrial-strength, and metallic variants in quantities of 10-15 cones), thread support materials (pre-wound bobbins, thread cones, mini spools, and bulk bobbin thread spools), thread management supplies (organizers, racks, color charts, lubricants, dust-control covers, and anti-static products), embroidery needles (metallic, standard, ballpoint, twin, and top stitch needles in 480-item quantities), and backing and cutting tools (cutaway and tear-away stabilizers and backing in 30-yard quantities, plus snips). The solicitation opened May 14, 2026 at 10:00 AM EDT and closes June 11, 2026 at 11:00 AM EDT, with vendor questions accepted through May 28, 2026 at 2:00 PM EDT. The initial contract period begins approximately Summer 2026 for three years, with options to renew for up to two additional 12-month periods based on vendor performance and fund availability.

Bid pricing must be submitted as a single, firm unit price per item with delivery terms F.O.B. destination including free inside delivery. A 15% minority business enterprise (MBE) participation requirement applies to total dollar value. Awarded vendors must maintain general liability insurance of $1,000,000 per occurrence, workers compensation insurance of $100,000 each accident, and automobile liability insurance of $1,000,000 each occurrence, with a 0.33% contract administrative fee withheld from vendor invoices. All vendors must be registered in Ocean State Procures and submit complete vendor certification questionnaires including ownership disclosures and compliance certifications regarding suspension, debarment, criminal history, and conflict of interest. Manufacturer-level price declines must be reflected as reductions to the State. Proposals must be submitted electronically through Ocean State Procures; late submissions, mailed, faxed, emailed, or hand-delivered proposals will not be accepted. The State reserves the right to make one or multiple awards or reject all bids at its sole discretion.