VendorChangeDetailsReport_RFQ26006645_v1_Jun_10_26.pdf

This is a Solicitation Change Details Report for the State of Rhode Island Department of Corrections Request for Quotation (RFQ26006645) regarding threading and embroidery materials for the department's embroidery shop. The primary change documented in this report is an extension of the submission deadline from June 11, 2026 at 11:00 AM EDT to June 15, 2026 at 11:00 AM EDT. The solicitation originally opened on May 14, 2026, with vendor questions accepted through May 28, 2026 at 2:00 PM EDT. The contract period is expected to begin in Summer 2026 and run for three years, with options to renew for up to two additional 12-month periods contingent upon vendor performance and fund availability. All vendors are eligible to respond, and proposals must be submitted electronically through Ocean State Procures; late submissions and alternative delivery methods will not be accepted.

Pricing must be quoted as a single, firm unit price per item representing the maximum price during the agreement period, with delivery terms F.O.B. destination including free inside delivery. The solicitation includes a minimum 15% minority business enterprise (MBE) participation requirement by dollar value. Awarded vendors must maintain general liability insurance of $1,000,000 per occurrence, workers compensation insurance of $100,000 each accident, and automobile liability insurance of $1,000,000 each occurrence. A contract administrative fee of 0.33% of total annual spend will be withheld from vendor invoices. All vendors must be registered in Ocean State Procures and submit complete vendor certification questionnaires with ownership disclosures and compliance certifications regarding suspension, debarment, criminal history, and conflict of interest. The State reserves the right to make one or multiple awards or reject all bids at its sole discretion.