DOC - Locks and Door Hardware

The State of Rhode Island Department of Corrections (DOC) has issued a Request for Quotation (RFQ23002708) seeking vendors to provide locks and door hardware for all DOC facilities. The procurement covers a comprehensive range of lock and door hardware from 42 different manufacturers, including American Lock, Arrow Lock, Assa, Corbin Russwin, Medeco Security, Schlage, and others. Vendors are required to bid percentage discounts off the manufacturer's list price for parts, with the initial contract period set to begin approximately June 1, 2023, for three years and options to renew for up to two additional 12-month periods based on vendor performance and funding availability. The solicitation timeline includes a vendor question and answer period from April 10 to April 24, 2023, with proposals due electronically through the Ocean State Procures system by May 23, 2023, at 10:00 AM EDT. Vendors must provide detailed pricing information, comply with all state procurement regulations, and meet specific insurance requirements, including $1 million in liability coverage, workers compensation, and automobile liability insurance.

The RFQ includes a mandatory 10% Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation requirement, with vendors required to submit an MBE Utilization Plan to the Division of Equity, Diversity & Inclusion for review and approval. All vendors must register in the Ocean State Procures system to submit bids, with no email, mail, fax, or hand-delivered submissions accepted. The state reserves the right to make single or multiple awards under this solicitation, and vendors must complete a comprehensive certification questionnaire addressing potential conflicts of interest, licensing, and compliance with state laws. While no specific contract value is listed, the broad scope of manufacturers and the multi-year contract duration suggest a significant procurement opportunity for qualified vendors. Delivery terms are specified as Free On Board Destination, with vendors able to specify their own payment terms, and the contract will be awarded at the sole discretion of the State of Rhode Island.